Luxury Catering Events Admin Specialist

Hilton Mystic; Madison (CT); On-site; USD 36,000 - 48,000; Full time

Job summary

Madison Beach Hotel is seeking a Catering Administrative Assistant who is organized, energetic, personable, and excited to contribute to a luxury hospitality environment.

Join our catering team to provide administrative support from planning through guest departure, ensuring events run smoothly and details are flawlessly executed.

The role requires strong communication, multitasking, and computer skills, plus prior hospitality or event experience preferred.

Qualifications

• Highly organized and detail-oriented.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and deadlines.
• Confident communicating with guests, clients, and team members.
• Strong computer and administrative skills.
• Takes initiative and works without being asked.
• Understands that small details matter for guest experiences.
• Hospitality, catering, event planning, or administrative experience preferred.

Responsibilities

• Provide administrative support to Catering and Events team.
• Assist with Banquet Event Orders and distribute updated event information.
• Create event guest rooming lists.
• Experience with hotel PMS systems is important.
• Track changes and communicate updates clearly.
• Assist with billing, deposits, purchase orders, and other admin tasks.

Skills

Highly organized

Detail-oriented

Excellent communication

Multitasking

Guest communication

Computer skills

Initiative

Attention to detail

Hospitality experience

Tools

Hotel PMS systems

Job description

Madison Beach Hotel is seeking a Catering Administrative Assistant who is organized, energetic, personable, and excited to contribute to a luxury hospitality environment.

Join our catering team to provide administrative support from planning through guest departure, ensuring events run smoothly and details are flawlessly executed.

The role requires strong communication, multitasking, and computer skills, plus prior hospitality or event experience preferred.