Event Logistics Coordinator - Catering

Distinctive Hospitality Group; Madison (CT); On-site; USD 38,000 - 54,000; Full time

Job summary

Distinctive Hospitality Group is seeking a Catering Administrative Assistant for the Madison Beach Hotel, a luxury hospitality environment where detail and guest experience come first.

You will provide administrative and organizational support to ensure events are flawlessly executed from planning through final departure, handling banquet orders, information distribution, billing and deposits, and other admin tasks with accuracy.

Qualifications

• Highly organized and detail-oriented.
• Excellent written and verbal communication skills.
• Able to manage multiple priorities and deadlines.
• Hospitality or events experience preferred.
• Strong computer skills.

Responsibilities

• Provide administrative support to Catering and Events teams.
• Assist with creating and distributing Banquet Event Orders and updates.
• Create event guest rooming lists.
• Track changes and communicate updates clearly.
• Assist with billing, deposits, purchase orders and other admin tasks.

Skills

Organizational skills

Communication

Multitasking

Hospitality experience

Computer skills

Tools

Hotel PMS software

Job description

Distinctive Hospitality Group is seeking a Catering Administrative Assistant for the Madison Beach Hotel, a luxury hospitality environment where detail and guest experience come first.

You will provide administrative and organizational support to ensure events are flawlessly executed from planning through final departure, handling banquet orders, information distribution, billing and deposits, and other admin tasks with accuracy.