Luxury Catering Events Admin Specialist

Madison-Beach-Hotel; Madison (CT); On-site; USD 40,000 - 52,000; Full time

Job summary

The Madison Beach Hotel is seeking a Catering Administrative Assistant to join our luxury hospitality team. The ideal candidate is highly organized, energetic, and detail-oriented, with a strong ability to manage multiple tasks in a fast-paced environment.

You will provide administrative support to the Catering and Events team, assist with Banquet Event Orders, create guest rooming lists, and help with billing and departmental communications to ensure flawless event execution from planning

Qualifications

• Must be highly organized with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Confident in interacting with guests, clients, and team members.

Responsibilities

• Provide administrative support to Catering and Events team.
• Assist with preparing Banquet Event Orders and disseminating updated event information to departments.
• Create event guest rooming lists.
• Experience with hotel PMS systems is important.
• Track changes and ensure information is communicated clearly and promptly.
• Assist with billing, deposits, purchase orders, and other administrative functions.

Skills

Organized

Detail-oriented

Communication skills

Multitasking

Computer skills

Tools

Hotel PMS systems

Job description

The Madison Beach Hotel is seeking a Catering Administrative Assistant to join our luxury hospitality team. The ideal candidate is highly organized, energetic, and detail-oriented, with a strong ability to manage multiple tasks in a fast-paced environment.

You will provide administrative support to the Catering and Events team, assist with Banquet Event Orders, create guest rooming lists, and help with billing and departmental communications to ensure flawless event execution from planning