Catering Sales Administrative Assistant

Distinctive Hospitality Group; Madison (CT); On-site; USD 42,000 - 60,000; Full time

Job summary

Distinctive Hospitality Group’s Madison Beach Hotel in Madison, CT is seeking a Catering Administrative Assistant who is organized, energetic, personable and excited to contribute to a luxury hospitality environment.

You will support the Catering and Events team, help prepare Banquet Event Orders, create guest rooming lists, and ensure seamless coordination from planning to guest departure. Strong communication and detail orientation are essential.

Qualifications

• Must be highly organized with attention to detail.
• Strong written and verbal communication skills.
• Able to manage multiple priorities and deadlines.
• Experience in hospitality, catering, events or administrative roles preferred.
• Excellent guest and team communication is essential.

Responsibilities

• Provide administrative support to the Catering and Events team.
• Assist with preparing Banquet Event Orders and distributing updated event information to departments.
• Create event guest rooming lists.
• Track changes and ensure information is communicated clearly and promptly.
• Assist with billing, deposits, purchase orders, and other administrative functions.

Skills

Organized

Detail-oriented

Communication skills

Multitasking

Administrative skills

Tools

Hotel PMS systems

Job description

Make Every Event Exceptional - Before the Guests Even Arrive

We are looking for a Catering Administrative Assistant who is organized, energetic, personable, and excited to be part of a luxury hospitality environment. This is a fantastic opportunity for someone who loves the details, and takes pride in making sure everything behind the scenes runs seamlessly.

What You'll Do

As a key member of our Catering team, you will provide administrative and organizational support to help ensure our events are flawlessly executed from the initial planning stages through the final guest departure.

Your responsibilities will include:

• Provide administrative support to the Catering and Events team
• Assist with preparing Banquet Event Orders and distributing updated event information to the appropriate departments
• Responsible for creating event guest rooming lists.
• Experience with hotel PMS systems is important
• Track changes and updates to events and ensure information is communicated clearly and promptly
• Assist with billing, deposits, purchase orders, and other administrative functions as needed

The Ideal Candidate

We're looking for someone who:

• Is highly organized and naturally detail-oriented
• Has excellent written and verbal communication skills
• Is comfortable managing multiple priorities and deadlines
• Is confident communicating with guests, clients, and fellow team members
• Has strong computer and administrative skills
• Takes initiative and doesn't wait to be asked what needs to be done
• Understands that the little details can make a big difference
• Has previous hospitality, catering, event planning, or administrative experience preferred

If you're someone who loves organization, and gets satisfaction from seeing all the details come together perfectly,we'd love to meet you.

Join the Madison Beach Hotel team and help turn great events into unforgettable experiences.

Distinctive Hospitality Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.