Catering Events Admin Specialist

Distinctive Hospitality Group; Madison (CT); On-site; USD 42,000 - 60,000; Full time

Job summary

Distinctive Hospitality Group’s Madison Beach Hotel in Madison, CT is seeking a Catering Administrative Assistant who is organized, energetic, personable and excited to contribute to a luxury hospitality environment.

You will support the Catering and Events team, help prepare Banquet Event Orders, create guest rooming lists, and ensure seamless coordination from planning to guest departure. Strong communication and detail orientation are essential.

Qualifications

• Must be highly organized with attention to detail.
• Strong written and verbal communication skills.
• Able to manage multiple priorities and deadlines.
• Experience in hospitality, catering, events or administrative roles preferred.
• Excellent guest and team communication is essential.

Responsibilities

• Provide administrative support to the Catering and Events team.
• Assist with preparing Banquet Event Orders and distributing updated event information to departments.
• Create event guest rooming lists.
• Track changes and ensure information is communicated clearly and promptly.
• Assist with billing, deposits, purchase orders, and other administrative functions.

Skills

Organized

Detail-oriented

Communication skills

Multitasking

Administrative skills

Tools

Hotel PMS systems

Job description

Distinctive Hospitality Group’s Madison Beach Hotel in Madison, CT is seeking a Catering Administrative Assistant who is organized, energetic, personable and excited to contribute to a luxury hospitality environment.

You will support the Catering and Events team, help prepare Banquet Event Orders, create guest rooming lists, and ensure seamless coordination from planning to guest departure. Strong communication and detail orientation are essential.