Long Term Substitute: Clerk 1, Duplicating

Niles-Township-High-Schools-District-219; Skokie (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Niles Township High Schools District 219 seeks a Long Term Substitute Clerk 1, Duplicating to support district duplicating needs. You will copy, collate, bind, manage paper stock, train staff on duplicating machines, and deliver materials on schedule.

Responsibilities include preparing and maintaining records, operating reprographic and bindery equipment, and ensuring quality and accuracy while meeting deadlines in a busy school environment. 187-day calendar; great for meticulous team players.

Qualifications

• Community college or vocational degree with study in a job-related area.
• Job related experience is desired.
• Experience working successfully in a diverse, multicultural environment.

Responsibilities

• Assists district employees with design and production requirements for duplicating jobs.
• Duplicates documents for the purpose of providing materials needed by school personnel.
• Inspects copied jobs for quality and quantity against specifications.
• Schedules printing and duplicating services to ensure timely completion.

Skills

Reprographic equipment

Bindery operations

High-speed photocopying

Record keeping

Math calculations

Time management

Customer service

Reading/writing documents

Multitasking

Education

Job-related degree (community college or vocational)

Tools

UNIFLOW Software

Job description

Long Term Substitute: Clerk 1, Duplicating JobID: 5750

• Position Type: Substitute: Classified
• Date Posted: 10/27/2026
• Location: WEST ASSOCIATE PRINCIPAL OPERATIONS
• Date Available: 26-27 School Year
• Closing Date: 11/10/2026

REPORTS TO: Associate Principal for Operations

POSITION OBJECTIVE: The job of Clerk 1, Duplicating is done for the purpose/s of providing support to the duplicating process with specific responsibilities for completing requests in accordance with work order specifications, including copying, collating, binding, paper stock, etc.; training staff on the use of duplicating machines; and delivering completed materials within established timelines.

MINIMUM QUALIFICATIONS:

• Community college and/or vocational school degree with study in a job-related area.
• Job related experience is desired.
• Experience working successfully in a diverse, multicultural environment.

REQUIRED SKILLS:

• Ability to perform single, technical tasks and upgrade skills to meet evolving job conditions.
• Skilled in adhering to safety practices to ensure a safe work environment.
• Proficient in operating reprographic equipment, including bindery and high-speed photocopying machines.
• Capable of preparing and maintaining accurate records for operational efficiency.
• Competent in performing basic math, including calculations using fractions, percents, and ratios.
• Able to read manuals, write documents following prescribed formats, and present information clearly.
• Strong ability to understand complex, multi-step written and oral instructions.
• Knowledgeable in bindery operations, high-speed photocopying equipment, and reprographics processes.
• Familiar with safety practices and procedures to ensure compliance and safety.
• Understanding of board policies, district regulations, and state and federal laws.
• Skilled in scheduling activities and managing time effectively.
• Able to gather, collate, and organize data for analysis and decision-making.
• Capable of considering multiple factors when using job-related equipment.
• Flexible and adaptable to work with others in various circumstances.
• Proficient in working with data using defined processes and standardized equipment methods.
• Able to work with a wide diversity of individuals and data types.
• Strong problem-solving skills to identify issues and develop actionable solutions.
• Competent in interpreting data independently to resolve issues.
• Moderate problem-solving ability related to equipment troubleshooting.
• Ability to meet deadlines, set priorities, and manage multiple tasks effectively.
• Demonstrates mechanical aptitude to troubleshoot and maintain equipment.
• Skilled in providing excellent customer service in various situations.
• Able to work effectively with frequent interruptions while maintaining productivity.

PERFORMANCE RESPONSIBILITIES

Printing, Duplicating & Job Production

• Assists district employees with the design and production requirements for duplicating jobs for the purpose of duplicating materials in accordance with defined specifications.
• Duplicates documents for the purpose of providing materials needed by school personnel for instruction, conferences, special events and meetings.
• Inspects copied jobs for the purpose of completing jobs within requested specifications, quality standards and quantity requirements.
• Prepares completed jobs for the purpose of packaging jobs for distribution.
• Schedules printing and duplicating services for the purpose of ensuring availability of completed materials by requested completion date.

Equipment, Supplies & Work Area Maintenance

• Initiates and monitors repair service on equipment as authorized by the supervising administrator for the purpose of maintaining machines and equipment in good working condition.
• Maintains the duplicating room and equipment in an orderly manner for the purpose of maintaining a safe and efficient work area.
• Orders supplies and materials for the purpose of ensuring the availability of supplies as needed.

Work Orders, Records & Administrative Support

• Scans original work orders and assigns through UNIFLOW Software for Teacher Charge.
• Maintains manual and electronic documents, files and records for the purpose of providing an up-to-date reference and audit trail for compliance.

Customer Service & General Support

• Responds to inquiries for the purpose of providing information and/or direction related to duplication services.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit pertaining to District 219.

TERMS OF EMPLOYMENT

187 day work calendar

WORKING CONDITIONS

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. This job is performed in a generally clean and healthy environment.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Niles Township High Schools District 219 is an equal-opportunity employer. It is the policy and practice of District 219 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. District 219 ensures equal employment opportunities regardless of race, creed, sex, sexual orientation, color, national origin, religion, age, or handicap.