Long Term Substitute: Clerk 1, Duplicating

Niles Township High Schools District 219; Chicago (IL); On-site; USD 35,000 - 52,000; Full time

Job summary

Niles Township High Schools District 219 seeks a Clerk 1, Duplicating to support the duplicating process, including copying, collating, binding, and paper stock management. The role trains staff on duplicating machines and ensures timely delivery of completed materials within established timelines.

The position requires a community college or vocational degree and prior experience in a diverse environment. Proficiency with reprographic equipment and record-keeping is essential.

Qualifications

• The minimum education is a community college or vocational school degree in a related area.
• Experience in a diverse, multicultural environment is desirable.
• Ability to learn and operate reprographic equipment and maintain records.

Responsibilities

• Assist with design and production of duplicating jobs per specifications.
• Duplicate documents for staff for instruction, conferences, and events.
• Inspect copied outputs to meet requested specs and quantity.
• Prepare completed jobs for distribution and packaging.
• Schedule duplicating services to meet deadlines and delivery dates.
• Maintain and operate the paper cutter and related equipment.

Skills

Reprographics

Bindery operations

Data organization

Time management

Customer service

Safety practices

Reading/writing documents

Education

Community college/vocational degree

Tools

Duplicating equipment

Job description

REPORTS TO

Associate Principal for Operations

POSITION OBJECTIVE

The job of Clerk 1, Duplicating is done for the purpose/s of providing support to the duplicating process with specific responsibilities for completing requests in accordance with work order specifications, including copying, collating, binding, paper stock, etc.; training staff on the use of duplicating machines; and delivering completed materials within established timelines.

Minimum Qualifications

• Community college and/or vocational school degree with study in a job-related area.
• Job related experience is desired.
• Experience working successfully in a diverse, multicultural environment.

Required Skills

• Ability to perform single, technical tasks and upgrade skills to meet evolving job conditions.
• Skilled in adhering to safety practices to ensure a safe work environment.
• Proficient in operating reprographic equipment, including bindery and high-speed photocopying machines.
• Capable of preparing and maintaining accurate records for operational efficiency.
• Competent in performing basic math, including calculations using fractions, percents, and ratios.
• Able to read manuals, write documents following prescribed formats, and present information clearly.
• Strong ability to understand complex, multi-step written and oral instructions.
• Knowledgeable in bindery operations, high-speed photocopying equipment, and reprographics processes.
• Familiar with safety practices and procedures to ensure compliance and safety.
• Understanding of board policies, district regulations, and state and federal laws.
• Skilled in scheduling activities and managing time effectively.
• Able to gather, collate, and organize data for analysis and decision-making.
• Capable of considering multiple factors when using job-related equipment.
• Flexible and adaptable to work with others in various circumstances.
• Proficient in working with data using defined processes and standardized equipment methods.
• Able to work with a wide diversity of individuals and data types.
• Strong problem-solving skills to identify issues and develop actionable solutions.
• Competent in interpreting data independently to resolve issues.
• Moderate problem-solving ability related to equipment troubleshooting.
• Ability to meet deadlines, set priorities, and manage multiple tasks effectively.
• Demonstrates mechanical aptitude to troubleshoot and maintain equipment.
• Skilled in providing excellent customer service in various situations.
• Able to work effectively with frequent interruptions while maintaining productivity.

Performance Responsibilities

Printing, Duplicating & Job Production

• Assists district employees with the design and production requirements for duplicating jobs for the purpose of duplicating materials in accordance with defined specifications.
• Duplicates documents for the purpose of providing materials needed by school personnel for instruction, conferences, special events and meetings.
• Inspects copied jobs for the purpose of completing jobs within requested specifications, quality standards and quantity requirements.
• Prepares completed jobs for the purpose of packaging jobs for distribution.
• Schedules printing and duplicating services for the purpose of ensuring availability of completed materials by requested completion date.
• Maintains industrial size paper cutter for Faculty/Staff special projects/work orders.

Equipment, Supplies & Work Area Maintenance

• Initiates and monitors repair service on equipment as authorized by the supervising administrator for the purpose of maintaining machines and equipment in good working condition.
• Maintains the duplicating room and equipment in an orderly manner for the purpose of maintaining a safe and efficient work area.
• Orders supplies and materials for the purpose of ensuring the availability of supplies as needed.

Work Orders, Records & Administrative Support

• Scans original work orders and assigns through UNIFLOW Software for Teacher Charge.
• Maintains manual and electronic documents, files and records for the purpose of providing an up-to-date reference and audit trail for compliance.

Customer Service & General Support

• Responds to inquiries for the purpose of providing information and/or direction related to duplication services.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit pertaining to District 219.

TERMS OF EMPLOYMENT

187 day work calendar

WORKING CONDITIONS

The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. This job is performed in a generally clean and healthy environment.

SALARY RANGE

S1

Niles Township High Schools District 219 is an equal-opportunity employer. It is the policy and practice of District 219 to decide all matters relating to employment solely on the basis of the applicants ability to perform the essential functions of the position. District 219 ensures equal employment opportunities regardless of race, creed, sex, sexual orientation, color, national origin, religion, age, or handicap.