Office Professional 2 - 12 Months

Rockford Public School District #205; United States; On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid sick leave

Paid personal time

Paid holidays

Paid vacation

IMRF

Job summary

Rockford Public School District #205 is seeking an Office Professional II to perform routine and complex clerical tasks in the Welcome Center at the Administration building. The role supports department administrators, processes documents, maintains records, and handles data entry with discretion and professionalism.

The position requires strong organizational skills, excellent communication, and proficiency in Microsoft Office, QuickBooks, and eschool.

Qualifications

• High School Diploma or GED.
• Computer skills. Clerical experience.
• Knowledge of office practices and procedures.
• Experience operating a variety of office equipment including scanner, fax, computer, printers and copiers, VOIP phone system.
• Working knowledge of Microsoft Office, QuickBooks, eschool, and other Windows-based applications.

Responsibilities

• Interacts with public and employees in routine situations which require tact, discretion and courtesy.
• Processes district documents including field trips and leaves requests.
• Timely and accurately compiles and enters data into various computer programs/systems.
• Maintains accurate records, files, lists, information and inventories.
• Compiles and processes and/or analyzes information and data from various sources.
• Conducts records management in accordance with state and district guidelines.
• Accesses confidential information with discretion regarding student records, attendance and discipline referrals.
• Provides accurate information regarding policies and procedures within the department or district.

Skills

Communication skills

Confidentiality

Task prioritization

Organizational skills

Multitasking

Independence

Computer literacy

Education

High School Diploma or GED

Tools

Microsoft Office

QuickBooks

eschool

VOIP phone system

Job description

Position Type

Clerical/ Office Professional II

Location

Administration - Welcome Center

Office Professional 2

COMPENSATION RANGE

$18.48-$24.97

PURPOSE OF THE POSITION

Perform routine and complex clerical work serving a specific department. Provide assistance to department administrators and staff. Effective operation of the department exercising initiative, confidentiality and discretion in the performance of duties. Work assignments are performed with a considerable degree of independence based on knowledge and experience.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In addition to the requirements listed below, regular attendance is an essential function of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Interacts with public and employees in routine situations which require tact, discretion and courtesy.
• Processes district documents including field trips and requests for leaves.
• Timely and accurately compiles and enters data into various computer programs/systems.
• Maintains accurate records, files, lists, information and inventories.
• Compiles and processes and/or analyzes information and data from various sources.
• Conducts records management in accordance with state and district guidelines.
• On an as-needed basis, accesses confidential information with discretion in regards to student records, attendance and discipline referrals.
• Provides accurate information regarding policies and procedures related to the department or school district within Level 1 or Level 2.
• Monitors information regarding payroll, budgets, and purchase order inputs and processing.
• Tracks and balances budgets/department expenditures if applicable.
• Prepares, develops, creates and distributes reports, documents, and correspondence accurately and efficiently for distribution.
• Conducts records management in accordance with state and district guidelines.
• Processes fees, payments, purchase orders and documents related to the building or department.
• Provides back-up and assists other Office Professionals as may be required for the purpose of supporting them in the completion of their work activities within Level 1 or Level 2.
• Ensures that all actions are in concert with the Board policies as well as the mission statement, beliefs, objectives and parameters found in the Board's strategic plan.
• Carries out such additional duties as required or as conditions necessitate within Level 1 or Level 2.

REQUIRED KNOWLEDGE, SKILLS AND ABILITES NECESSARY TO PERFORM ESSENTIAL FUNICTIONS

• Ability to effectively communicate and interact with staff and co-workers in a professional manner
• Demonstrates positive customer service skills
• Demonstrates confidentiality
• Ability to prioritize tasks
• Demonstrates strong organizational skills
• Utilizes excellent verbal and written communication skills as well as professionalism to employees and public
• Ability to multi-task and work independently in a fast-paced environment
• Working knowledge and willingness to learn and become proficient on computer programs/applications
• Medical, dental, vision, life and disability insurance
• Voluntary life insurance
• Paid Sick and Personal time
• Paid holidays
• Paid vacation
• Membership in the Illinois Municipal Retirement Fund (IMRF)

Collective Bargaining Agreement

RESPA

NON- ESSENTIAL DUTIES AND RESPONSIBILITIES

• Participates in job training and professional growth opportunities in order to enhance ability to perform the essential functions of the job.
• Performs other related duties as assigned within Level 1 or Level 2.

for the purpose of ensuring an efficient and effective work environment.

MINIMUM QUALIFICATIONS

High School Diploma or GED. Computer skills. Clerical experience. Knowledge of office practices and procedures. Experience operating a variety of office equipment including but not limited to scanner, fax machine, computer, printers and copiers, VOIP phone system. Working knowledge of current computer programs such as Microsoft Office, QuickBooks, eschool, and other windows based applications.

LENGTH OF WORK

10, 11 or 12 months or other contractual agreement.

WORKING CONDITIONS

Moderate in-district travel as well as intermittent in-state and out-of-state travel. Intermittent prolonged and irregular hours of work.

OTHER

This job description describes duties and responsibilities which are representative of the nature and level of work assigned to the position. The identified duties and responsibilities are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position.

The job description does not constitute an employment agreement between the school district and employee and is subject to change by the school district as the needs of the school district and requirements of the job change.