Long Term Sub - Secretary

West Ottawa Public Schools; Holland (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

West Ottawa Public Schools seeks a Secretary for a long-term substitute role at Woodside Elementary. The position handles front office operations, attendance-related tasks, and supports administrators, counselors, and staff.

Responsibilities include student check-ins/check-outs, emergency accountability reporting, maintaining attendance records, communicating with families, and answering calls and emails. This is a 40-hour-per-week temporary posting to begin 11/30/26.

Qualifications

• Must be registered with Edustaff.
• Strong communication and collaboration with staff and students.

Responsibilities

• Assisting administrators, counselors, and staff with attendance-related needs front office operations.
• student check-ins/check-outs
• emergency accountability procedures, and state compliance reporting
• building positive relationships with students and families through consistent, organized, and empathetic support
• monitoring and maintaining accurate attendance records
• managing absences and tardies
• communicating with families
• Answer and direct incoming phone calls, emails, and other communications.

Skills

Communication skills

Collaboration

Education

Edustaff registration

Job description

Notice of Long-Term Secretary Substitute Posting

Position: Secretary - Long Term Substitute Posting # 4111

Posting Dates: September 1, 2026 Until Filled

Reports To: Woodside Elementary Principal

Beginning: 11/30/26 3/1/26

Hours: 40 hours per week

Temporary Position

Qualifications

• Must be registered with Edustaff
• Good communication/collaboration skills with staff and students

Job Responsibilities

Assisting administrators, counselors, and staff with attendance-related needs front office operations:

• student check-ins/check-outs
• emergency accountability procedures, and state compliance reporting
• building positive relationships with students and families through consistent, organized, and empathetic support
• monitoring and maintaining accurate attendance records
• managing absences and tardies
• communicating with families
• Answer and direct incoming phone calls, emails, and other communications.

Physical Requirements And Working Conditions

• Reaching: Extending hand(s) and arm(s) in any direction.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
• Grasping: Applying pressure to an object with the fingers and palm.
• Talking: Expressing or exchanging ideas by means of the spoken work; those activities where detailed or import spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
• Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
• The worker is subject to environmental conditions.
• The worker should provide consistent and reliable in person attendance.