Long Term Sub - Secretary

West Ottawa Public Schools; Michigan; On-site; USD 28,000 - 42,000; Full time

Job summary

West Ottawa Public Schools is seeking a Secretary for a Long Term Substitute posting at Woodside Elementary. The position reports to the Woodside Elementary Principal and requires 40 hours per week for a temporary assignment.

Strong attendance, communication, and office-skill proficiency are essential to support administrators and staff. Primary duties include front office operations, attendance processes, and coordinating with families and staff to ensure smooth school functioning.

Qualifications

• Must be registered with Edustaff.
• Good communication/collaboration skills with staff and students.

Responsibilities

• Assist administrators, counselors, and staff with attendance-related needs in front office operations.
• Manage student check-ins and check-outs.
• Support emergency accountability procedures and state compliance reporting.
• Build positive relationships with students and families through organized, empathetic support.
• Monitor and maintain accurate attendance records; manage absences and tardies; communicate with families; answer calls and emails.

Skills

Good communication/collaboration

Job description

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Frontline Applicant Tracking - West Ottawa Public Schools

Notice of Long-Term Secretary Substitute Posting

Position: Secretary - Long Term Substitute Posting # 4111

Reports To: Woodside Elementary Principal

Hours: 40 hours per week

Temporary Position

Qualifications:

• Must be registered with Edustaff
• Good communication/collaboration skills with staff and students

Job Responsibilities:

Assisting administrators, counselors, and staff with attendance-related needs front office operations:

• student check-ins/check-outs
• emergency accountability procedures, and state compliance reporting
• building positive relationships with students and families through consistent, organized, and empathetic support
• monitoring and maintaining accurate attendance records
• managing absences and tardies
• communicating with families
• Answer and direct incoming phone calls, emails, and other communications.

Physical Requirements and Working Conditions:

• Reaching: Extending hand(s) and arm(s) in any direction.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
• Grasping: Applying pressure to an object with the fingers and palm.
• Talking: Expressing or exchanging ideas by means of the spoken work; those activities where detailed or import spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
• Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
• The worker is subject to environmental conditions.
• The worker should provide consistent and reliable in person attendance.

Need Help?

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