Logistics & Office Coordinator

NFI; Charleston (SC); On-site; USD 42,000 - 56,000; Full time

Job summary

NFI is seeking an Office Coordinator in the Charleston, SC area to perform a variety of administrative tasks, maintain reports and records, and support shipping and receiving activities. The role requires proficiency with MS Office and accurate data handling.

The position involves front desk security, freight scheduling, invoice processing, and collaboration on special projects under the guidance of the CSR Lead or Office Manager. Flexibility for extended hours may be needed.

Qualifications

• High school diploma or equivalent is required.
• 2-5 years office experience preferred.
• Proficient computer knowledge including MS Office applications.
• Intermediate typing skills.
• 10-key by touch.
• Shipping software systems including UPS and Federal Express.
• Excellent oral and written communication skills.
• Excellent time management, multitask, reporting and customer service skills.
• Ability and availability to work irregular or extended hours including nights, weekends and holidays as needed.

Responsibilities

• Ensures front desk security processes are followed (driver and visitor sign in).
• Answers and routes telephone calls, taking messages as needed.
• Schedules inbound and outbound freight per customer and operations departments.
• Coordinates receiving and shipping documents and verifies accuracy.
• Gathers and maintains data and records for shipping/receiving activities.
• Verifies shipping orders and quantities against picking documents.
• Assists in resolving customer discrepancies.
• Collects inbound freight documentation and routes for records.
• Directs pallet control and exchange program.
• Manages facility AR/AP and vendor invoices responsibilities.
• Runs specific customer reports and scans invoices.
• Assists on special projects as directed by CSR Lead, CSR Supervisor or Office Manager.
• Supports timekeeping and payroll reporting as needed.
• Files paperwork for the facility and handles other admin tasks as required.

Skills

MS Office

10-key by touch

Oral and written communication

Time management

Customer service

Education

High school diploma or equivalent

Tools

MS Office suite

UPS/FedEx shipping software

Job description

NFI is seeking an Office Coordinator in the Charleston, SC area to perform a variety of administrative tasks, maintain reports and records, and support shipping and receiving activities. The role requires proficiency with MS Office and accurate data handling.

The position involves front desk security, freight scheduling, invoice processing, and collaboration on special projects under the guidance of the CSR Lead or Office Manager. Flexibility for extended hours may be needed.