Logistics Dispatch & Office Coordinator with Benefits

R.A.S. Logistics Inc.; Town of Cheektowaga (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Excellent base wage

Insurance after 30 days

Retirement plan after 90 days

401k match 100% on first 3%

Disability insurance

Dental and Vision insurance

Life insurance

Short- and long-term disability

Job summary

R.A.S. Logistics Inc. is seeking an Office Administrator to coordinate daily driver schedules, manage routes, and communicate with drivers, customers, and internal teams. You will support operational efficiency and ensure regulatory compliance.

The role involves onboarding new drivers, maintaining logs, and preparing reports. Ideal candidates are organized, communicate well, and can handle a fast-paced environment while ensuring safety standards are met.

Qualifications

• High school diploma or equivalent.
• Experience in dispatch, logistics, or transportation administration.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and problem-solving abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and dispatch/logistics software.
• Ability to work effectively in a fast-paced, high-pressure environment.
• Knowledge of DOT regulations and transportation compliance is a plus.

Responsibilities

• Schedule, assign, and monitor daily delivery routes for drivers to ensure timely deliveries.
• Serve as the primary point of contact for drivers, addressing questions and updates.
• Communicate proactively with customers regarding status, delays, or instructions.
• Maintain dispatch logs, driver records, and documentation in systems.
• Coordinate with warehouse staff to ensure orders are staged for dispatch.
• Monitor GPS tracking to ensure efficient routes and driving hours compliance.
• Address and resolve operational issues quickly to minimize disruptions.
• Assist in onboarding new drivers, including route training and forms completion.
• Support DOT and safety regulatory reporting and record-keeping.
• Prepare and submit operational reports to management as required.

Skills

Organizational skills

Multitasking

Communication

Problem-solving

Microsoft Office Suite

Dispatch software

Attention to detail

Education

High school diploma or equivalent

Tools

Dispatch software

Logistics software

GPS tracking systems

Job description

R.A.S. Logistics Inc. is seeking an Office Administrator to coordinate daily driver schedules, manage routes, and communicate with drivers, customers, and internal teams. You will support operational efficiency and ensure regulatory compliance.

The role involves onboarding new drivers, maintaining logs, and preparing reports. Ideal candidates are organized, communicate well, and can handle a fast-paced environment while ensuring safety standards are met.