Logistics Coordinator: On-Time Shipping & Carrier Relations

Novae; McGregor (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Novae is seeking a Shipping and Logistics Coordinator to coordinate internal and external stakeholders to ensure on-time deliveries. The role focuses on efficient load organization, paperwork accuracy, and data integrity across shipping operations.

You will communicate daily with dealers, drivers, shipping, sales, and production, maintain the shipping calendar, and generate reports to keep operations transparent and on schedule.

Qualifications

• High School Diploma or GED or equivalent with relevant demonstrated skills.
• Self-motivated and driven to perform at the highest level on a daily basis.
• Excellent communication skills, both written and verbal.
• Computer skills are necessary – particularly with Microsoft Office, Dealer Portal and Visual.
• Ability to be energetic and focused while working in a team-oriented environment.
• Ability to work in a fast-paced environment while maintaining a high level of attention to detail.
• Must be able to read, interpret, and thoroughly complete paperwork/documents.

Responsibilities

• Communicate daily with dealers, drivers, shipping, sales, and production to ensure loads are appropriately organized and scheduled in a timely manner.
• Ensure internal shipping team has the appropriate paperwork for each load including POs to ensure accuracy and timeliness. Scan in completed load paperwork.
• Utilize internal software to ensure data accuracy and payment status prior to releasing loads. Ensure data is entered appropriately for billing purposes.
• Maintain shipping calendar and create loads using internal software.
• Schedule shipments for warranty loads and ensure invoices are submitted to payables.
• Maintain relationship with active carriers. Identify new carriers. Ensure all appropriate documentation is received for new carrier setup and submit it to the necessary individual to process.
• Respond to dealer requests for information, including build sheets and vin tags.
• Run reports daily and submit them to the appropriate individuals.
• Monitor shared spreadsheet for paid COs and past due dealer accounts.
• Monitor CO report and ensure they are scheduled and shipped as required.
• Enter production numbers for assigned locations.
• Other special projects as required.
• Maintain a safe, clean, and organized work environment.
• Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.)

Skills

Communication

Microsoft Office

Dealer Portal

Attention to detail

Teamwork

Data entry

Education

High School Diploma or GED

Tools

Visual

Job description

Novae is seeking a Shipping and Logistics Coordinator to coordinate internal and external stakeholders to ensure on-time deliveries. The role focuses on efficient load organization, paperwork accuracy, and data integrity across shipping operations.

You will communicate daily with dealers, drivers, shipping, sales, and production, maintain the shipping calendar, and generate reports to keep operations transparent and on schedule.