Shipping & Logistics Coordinator

Novae Llc; McGregor (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Novae Llc, based in McGregor, TX, is seeking a Shipping and Logistics Coordinator to coordinate internal and external stakeholders ensuring on-time deliveries. The role requires daily collaboration with dealers, drivers, shipping, sales, and production to organize loads and maintain documentation.

The ideal candidate will manage paperwork, data entry, and scheduling, maintain carrier relations, and monitor reports in a fast-paced office environment.

Qualifications

• High School Diploma or GED preferred or equivalent and relevant demonstrated skills.
• Self-motivated and driven to perform at the highest level daily.
• Excellent communication skills, both written and verbal.
• Ability to work in a fast-paced, team-oriented environment with attention to detail.

Responsibilities

• Coordinate daily with dealers, drivers, shipping, sales, and production to schedule loads.
• Ensure shipping paperwork for each load (POs, etc.) is complete and scanned for records.
• Use internal software to verify data accuracy and payment status before releasing loads.
• Maintain shipping calendar and create loads using internal software.
• Schedule shipments for warranty loads and submit invoices to payables.

Skills

Excellent communication

Self-motivated

Teamwork

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office

Dealer Portal

Visual

Job description

Office Full-time Regular McGregor, TX, US

Novae is one of North America’s leading trailer manufacturers, proudly producing 13 distinct brands of trailers and accessories. We believe our strength comes from a diverse, talented team committed to excellence, integrity, and meaningful collaboration. At Novae, you’ll join a mission-driven organization where your ideas matter, your skills are recognized, and your career growth is supported. Here, we don’t just build trailers—we build careers, community connections, and opportunities to make a real impact.

Job Summary:

The Shipping and Logistics Coordinator will be responsible for coordination of internal and external stakeholders and processes to ensure on-time deliveries.

Essential Functions

• Communicate daily with dealers, drivers, shipping, sales, and production to ensure loads are appropriately organized and scheduled in a timely manner.
• Ensure internal shipping team has the appropriate paperwork for each load including POs to ensure accuracy and timeliness. Scan in completed load paperwork.
• Utilize internal software to ensure data accuracy and payment status prior to releasing loads. Ensure data is entered appropriately for billing purposes.
• Maintain shipping calendar and create loads using internal software.
• Schedule shipments for warranty loads and ensure invoices are submitted to payables.
• Maintain relationship with active carriers. Identify new carriers. Ensure all appropriate documentation is received for new carrier setup and submit it to the necessary individual to process.
• Respond to dealer requests for information, including build sheets and vin tags.
• Run reports daily and submit them to the appropriate individuals.
• Monitor shared spreadsheet for paid COs and past due dealer accounts.
• Monitor CO report and ensure they are scheduled and shipped as required.
• Enter production numbers for assigned locations.
• Other special projects as required.
• Maintain a safe, clean, and organized work environment.
• Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.)

Qualifications and Requirements

• High School Diploma or GED preferred or other equivalent and relevant demonstrated skills and experience.
• Self-motivated and driven to perform at the highest level on a daily basis.
• Excellent communication skills, both written and verbal.
• Computer skills are necessary – particularly with Microsoft Office, Dealer Portal and Visual.
• Ability to be energetic and focused while working in a team-oriented environment.
• Ability to work in a fast-paced environment while maintaining a high level of attention to detail.
• Must be able to read, interpret, and thoroughly complete paperwork/documents.

Physical Requirements

• Must be able to maintain safety while working effectively and efficiently
• Must be able to wear all required PPE for the position, including but not limited to safety glasses, hearing protection, hard hat, steel or composite toe footwear.
• Primarily working in an office environment, sitting frequently.
• Occasional standing, walking, squatting, stooping, bending as needed and in production and shipping areas.
• May occasionally be exposed to fumes from vehicles or other manufacturing environmental hazards.