Logistics Coordinator

Medasource; Indianapolis (IN); On-site; USD 27,552 - 30,307; Full time

Benefits offered by this job

Benefits included from Day 1

Job summary

A logistics service provider is looking for a detail-oriented Project Logistics Coordinator in Indianapolis. The candidate will be responsible for making travel arrangements, maintaining communication with consultants and hotel representatives, and streamlining processes within the project logistics framework. This is a contract-to-hire position offering competitive pay and benefits from day one. Ideal for individuals with strong organizational and communication skills, as well as experience in travel coordination.

Qualifications

• Experience in logistics coordination or project management.
• Strong organizational skills and attention to detail.
• Familiarity with travel booking systems.

Responsibilities

• Make travel arrangements for all project operations.
• Maintain communication with hotel representatives.
• Streamline travel request processes for timely reservations.

Skills

Communication skills

Organizational skills

Travel coordination

Process improvement

Tools

Zendesk

Job description

Contract-to-Hire Position (6 month contract)! Benefits Included from Day 1.

Contract Pay: $20-$22

Project Logistics

• Make travel arrangements for all project operations
• Reserve large room blocks and negotiates rates with hotels
• Maintain constant communication with hotel representatives regarding rooming lists, arrival times, and any necessary changes
• Reserve rental cars and maintain communication with Enterprise, National and AVIS representatives
• Book consultant flights as needed
• Create and mail badges for consultants as needed
• Work with Project Manager to organize and maintain hotel rooming lists and carpool lists throughout onboarding and during project
• Sit on client calls with AE’s to best understand project logistics
• Travel to projects as needed for project preparation and consultant orientations

General Logistics

• Work directly with AE’s and recruiters on staff augmentation roles requiring travel for consultants.
• Reserve flights
• Reserve hotels
• Reserve rental cars
• Provide expense cost estimates for SOWs and Proposals
• Manage Zendesk ticket queue for AE/Recruiter travel requests

Logistics Organization

• Streamline travel request process to ensure accurate and timely reservations.
• Facilitate process improvement on all fronts, aid in organization, streamlining processes, communication, etc.
• Research tools for streamlining PMO processes.
• Act as a liaison between AE’s, Recruiters, consultants, accounting, etc.
• Reconcile credit card reports for logistics expenditure on a weekly basis

Onboarding (Only support for large projects or additional overflow support)

• Onboard consultants for projects from start to finish
• Launch background + drug/medical screenings
• Issue all tax forms and other paperwork
• Compile vaccination records and organize all medical screenings within employee files
• Maintain communication with consultants throughout onboarding process