Program Coordinator

Talentify; Newark (CA); Hybrid; USD 70,000 - 73,000; Full time

Job summary

EOS IT Solutions is seeking a Program Coordinator to support global logistics operations, order control, and program execution. You will act as the central point between internal stakeholders, logistics providers, warehouses, and cross-functional teams to ensure successful delivery of programs.

The role combines onsite operational support with remote administrative duties in a hybrid setup. Candidates with 2+ years in program coordination and strong data-analysis skills will thrive here.

Qualifications

• Minimum of two years' experience in program coordination or logistics operations.
• Experience developing reports, dashboards, KPIs, and operational analytics.
• Strong proficiency in Microsoft Excel, Google Sheets, and data analysis tools.
• Experience coordinating multiple projects and priorities in a fast-paced environment.
• Strong organizational and project management skills with attention to detail.
• Ability to analyze operational data and translate findings into actionable recommendations.
• Excellent verbal and written communication skills.
• Strong stakeholder management across multiple teams and functions.

Responsibilities

• Coordinate day-to-day logistics programs and operational activities across regions and stakeholders.
• Support onboarding and implementation of new programs and operational initiatives.
• Coordinate cross-functional activities for operational readiness (logistics, inventory, systems, reporting).
• Monitor program performance and elevate risks, issues, and dependencies as needed.
• Monitor order status, inventory availability, and fulfillment activities to identify risks or delays.
• Coordinate shipment bookings with carriers and logistics providers; ensure timely execution.

Skills

Excel

Google Sheets

Data analysis

Project coordination

Communication

Stakeholder management

Time management

Tools

Salesforce Service Cloud

Power BI

Tableau

Looker

Job description

OUR COMPANY:

EOS IT Solutions is a Global Technology and Logistics company, providing Collaboration and Business IT Support services to some of the world’s largest industry leaders, delivering forward-thinking solutions based on multi-domain architecture. Customer satisfaction and commitment to superior quality of service are our top business priorities, along with investing in and supporting our partners and employees. We are a true International IT provider and are proud to deliver our services through global simplicity with trusted transparency.

WHAT YOU WILL DO:

As a Program Coordinator, you will play a critical role in supporting global logistics operations, order control processes, and program execution activities. You will serve as a central point of coordination between internal stakeholders, logistics providers, warehouses, and cross-functional teams to ensure the successful execution of logistics programs and operational initiatives. This role is responsible for coordinating order fulfillment activities, supporting new program onboarding, developing operational reporting and dashboards, managing project deliverables, and driving visibility across logistics operations. The Program Coordinator will leverage data, analytics, and process management to support decision-making, improve operational performance, and ensure successful delivery of business objectives. This is a hybrid position that combines onsite operational support with remote administrative responsibilities. Regular onsite presence is required to support daily business operations and team collaboration.

KEY RESPONSIBILITIES:

Program Coordination & Operational Support

• Coordinate day-to-day logistics programs and operational activities across multiple regions and stakeholders.
• Support the onboarding and implementation of new programs, products, and operational initiatives.
• Coordinate cross-functional activities required for operational readiness, including logistics, inventory, systems, reporting, and process documentation.
• Monitor program performance and elevate risks, issues, and dependencies as needed.

Order Control & Fulfillment Coordination:

• Support global Order Control activities to ensure customer orders are processed accurately and fulfilled on time.
• Monitor order status, inventory availability, and fulfillment activities to identify potential risks or delays.
• Partner with logistics teams, warehouses, and stakeholders to resolve order-related issues.
• Coordinate priority shipments and fulfillment activities to meet business requirements and service commitments.

Logistics & Fulfillment Execution:

• Execute daily logistics transactions, including standard parcel, air freight, ocean freight, and white-glove shipments.
• Coordinate shipment bookings with carriers, freight forwarders, and logistics service providers.
• Obtain and validate required trade compliance, customs, and dangerous goods (DG) documentation.
• Provide shipping instructions to internal stakeholders and external logistics partners.
• Monitor end-to-end shipment activity and ensure timely execution against established service levels.
• Proactively identify, investigate, and resolve shipment exceptions, including delays, customs holds, delivery failures, and claims.
• Respond to customer inquiries by providing shipment status updates and logistics process guidance.
• Manage inbound and outbound logistics activities while maintaining accurate shipment records.

Cross-Functional Collaboration & Vendor Management:

• Serve as a primary point of contact between logistics operations and internal customers, project teams, procurement, manufacturing, and other cross functional stakeholders.
• Coordinate daily activities with third-party logistics providers (3PLs), freight forwarders, carriers, and vendors.
• Support supplier and vendor onboarding activities, including process implementation and operational readiness.
• Monitor logistics partner performance against agreed service levels and contractual obligations.
• Escalate service issues and work collaboratively with vendors to drive corrective actions and continuous improvement.
• Maintain strong working relationships with internal and external partners to ensure operational success.

ESSENTIAL CRITERIA:

• Minimum of two years' experience in program coordination, logistics operations, supply chain, project coordination, or business operations.
• Experience developing reports, dashboards, KPIs, and operational analytics.
• Strong proficiency in Microsoft Excel, Google Sheets, and data analysis tools.
• Experience coordinating multiple projects and priorities in a fast-paced environment.
• Strong organizational and project management skills with exceptional attention to detail.
• Ability to analyze operational data and translate findings into actionable recommendations.
• Excellent verbal and written communication skills.
• Strong stakeholder management skills with the ability to work effectively across multiple teams and functions.
• Demonstrated ability to manage timelines, action items, and deliverables from initiation through completion.

DESIRABLE CRITERIA:

• Experience supporting logistics, fulfillment, order management, or supply chain operations.
• Experience onboarding new programs, products, or operational services.
• Familiarity with Salesforce Service Cloud, Order Control Tower, AfterShip, Power BI, Tableau, Looker, or similar reporting platforms.
• Knowledge of transportation, inventory management, fulfillment operations, and logistics processes.
• Experience with process mapping, SOP development, and continuous improvement methodologies.
• Experience supporting global operations across multiple regions and time zones.

The EOS pay range for this job is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, experience, education, knowledge, skills, and abilities, as well as internal equity, market data, or other laws.

EOS is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. We invite you to consider opportunities at EOS regardless of your gender; gender identity; gender reassignment; age; religious or similar philosophical belief; race; national origin; political opinion; sexual orientation; disability; marital or civil partnership status or other non-merit factor.

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#LI-Onsite

#INDNAMER

Pay Range

$70,000—$73,000 USD