Logistics Coordinator

Medasource; Indianapolis (IN); On-site; USD 27,552 - 30,307; Full time

Benefits offered by this job

Benefits Included from Day 1

Job summary

A leading logistics firm in Indianapolis is seeking a Project Logistics Specialist for a contract-to-hire position. Responsibilities include making travel arrangements, maintaining communication with hotel representatives, and organizing logistics for consultants. This role offers a pay rate of $20-$22 per hour and benefits from day one, supporting smooth operations throughout project preparations. Ideal candidates will possess strong organizational skills and be adept at communicating with various stakeholders.

Responsibilities

• Make travel arrangements for all project operations.
• Maintain communication with hotel representatives regarding rooming lists and changes.
• Work with Project Manager to organize hotel rooming and carpool lists.

Job description

Contract-to-Hire Position (6 month contract)! Benefits Included from Day 1.

Contract Pay: $20-$22

Project Logistics

• Make travel arrangements for all project operations
• Reserve large room blocks and negotiates rates with hotels
• Maintain constant communication with hotel representatives regarding rooming lists, arrival times, and any necessary changes
• Reserve rental cars and maintain communication with Enterprise, National and AVIS representatives
• Book consultant flights as needed
• Create and mail badges for consultants as needed
• Work with Project Manager to organize and maintain hotel rooming lists and carpool lists throughout onboarding and during project
• Sit on client calls with AE’s to best understand project logistics
• Travel to projects as needed for project preparation and consultant orientations

General Logistics

• Work directly with AE’s and recruiters on staff augmentation roles requiring travel for consultants.
• Reserve flights
• Reserve hotels
• Reserve rental cars
• Provide expense cost estimates for SOWs and Proposals
• Manage Zendesk ticket queue for AE/Recruiter travel requests

Logistics Organization

• Streamline travel request process to ensure accurate and timely reservations.
• Facilitate process improvement on all fronts, aid in organization, streamlining processes, communication, etc.
• Research tools for streamlining PMO processes.
• Act as a liaison between AE’s, Recruiters, consultants, accounting, etc.
• Reconcile credit card reports for logistics expenditure on a weekly basis

Onboarding (Only support for large projects or additional overflow support)

• Onboard consultants for projects from start to finish
• Launch background + drug/medical screenings
• Issue all tax forms and other paperwork
• Compile vaccination records and organize all medical screenings within employee files
• Maintain communication with consultants throughout onboarding process