Logistics Billing & Admin Specialist

Woongjin, Inc; Grand Prairie (TX); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

401(k)

Paid Sick hours

Job summary

WOONGJIN INC. is seeking a Logistics Billing & General Affair Staff to support financial closing, invoicing, and reporting.

The role requires accuracy, ability to work under deadlines, and coordination with site management to ensure timely payments and compliant operations. Responsibilities include reviewing invoices, generating daily reports, updating labor analysis, and coordinating site improvements while maintaining inventory and SOP compliance.

Qualifications

• Proficient with Microsoft Excel including VLOOKUP and PivotTables.
• Detail oriented with strong organizational skills.
• Excellent written and verbal communication across levels.

Responsibilities

• Follow SOPs and work instructions; manage financial closing and forecasting.
• Ensure all vendor invoices and monthly customer invoices are submitted and paid timely.
• Review invoices for unusual charges and obtain site manager approval.
• Submit approved invoices to finance for payment and ensure timely vendor payments.
• Generate daily labor analysis and billing reports; propose cost-saving ideas.
• Update site roster monthly and reflect changes in labor analysis.
• Perform daily safety and compliance walk and propose repairs to the site manager.
• Obtain quotations for site improvements and coordinate with vendors.
• Maintain warehouse and office supply inventory to prevent stockouts.
• Perform ad-hoc reporting and other duties; overtime as required.

Skills

Excel (VLOOKUP / PivotTables)

Attention to detail

Strong communication

Multitasking under deadlines

Education

High school GED or higher

Job description

WOONGJIN INC. is seeking a Logistics Billing & General Affair Staff to support financial closing, invoicing, and reporting.

The role requires accuracy, ability to work under deadlines, and coordination with site management to ensure timely payments and compliant operations. Responsibilities include reviewing invoices, generating daily reports, updating labor analysis, and coordinating site improvements while maintaining inventory and SOP compliance.