Logistics & Admin Coordinator: Procurement & Office Support

Organo USA, Inc.; Phoenix (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Organo USA, Inc. seeks an Administrative & Logistics Coordinator to support office administration and logistics, including handling documents, records, vendor communications, and employee support.

The role oversees purchasing, procurement, inventory, and shipping/receiving processes to maintain an efficient work environment. Responsibilities include reception and mail logistics, inquiries handling, visitor greeting, office upkeep, filing systems, data synthesis, equipment sourcing, onboarding

Qualifications

• Advanced written and verbal communication skills.
• Competent interpersonal and customer service skills.
• Intermediate in Microsoft Office Suite and standard business productivity software.
• Strong organizational, time-management, and multitasking abilities with high attention to detail in high-volume settings.
• Demonstrated ability to accurately transcribe messages and capture vital information over the phone or in person.
• Foundational understanding of administrative operations, recordkeeping systems, and physical/digital filing.
• Take initiative and be able to work independently with minimal supervision.
• Willingness to provide after-hours support to monitor, troubleshoot, and resolve critical operational issues if, or when required.
• Resourceful.
• Equipped with a valid driver's license for inter-site travel and routine errands.

Responsibilities

• Oversee reception services, mail distribution, and overall shipping/receiving logistics.
• Manage incoming phone, email, and general inquiries, routing them to the appropriate team members efficiently.
• Greeting visitors professionally and ensure meeting rooms are prepared for scheduled sessions.
• Manage office upkeep, facilities maintenance, and company inventory tracking.
• Maintain digital and physical filing systems to ensure fast, reliable record retrieval.
• Synthesize data from emails, meeting minutes, and company documents to produce concise written summaries.
• Source equipment and manage procurement needs.
• Assist HR with onboarding logistics, including equipment distribution and personnel record updates.
• Resolve office-related inquiries and coordinate repairs for office equipment.
• Execute additional administrative duties and special projects as assigned.

Skills

Communication skills

Interpersonal skills

Microsoft Office

Organization

Attention to detail

Time management

Multitasking

Transcription

Independence

Driver's license

Education

High school diploma

Job description

Organo USA, Inc. seeks an Administrative & Logistics Coordinator to support office administration and logistics, including handling documents, records, vendor communications, and employee support.

The role oversees purchasing, procurement, inventory, and shipping/receiving processes to maintain an efficient work environment. Responsibilities include reception and mail logistics, inquiries handling, visitor greeting, office upkeep, filing systems, data synthesis, equipment sourcing, onboarding