Administrative and Logistics Coordinator

Organo USA; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Organo USA, Inc. seeks an Administrative & Logistics Coordinator to support office administration and logistics, handle document management, vendor communications, and inventory tracking, while assisting HR onboarding logistics and procurement.

The role requires a High school diploma or GED and 2+ years in an admin setting; strong communication, MS Office proficiency, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• High school diploma or GED or equivalent required.
• 2+ years’ experience in an office/administrative role preferred.
• Strong communication and organizational abilities essential.

Responsibilities

• Oversee reception services, mail distribution, and shipping/receiving logistics.
• Manage incoming phone, email, and inquiries, routing to the right team.
• Greet visitors and prep meeting rooms for sessions.
• Maintain office upkeep, facilities, and inventory tracking.
• Maintain filing systems for fast document retrieval.
• Summarize information from emails and meetings.
• Assist with procurement needs and equipment sourcing.
• Support HR onboarding logistics and personnel records.

Skills

Advanced communication

Interpersonal skills

Microsoft Office

Organizational skills

Multitasking

Recordkeeping

Transcription

Independent work

After-hours support

Driver's license

Education

High school diploma or higher

Tools

Microsoft Office Suite

Standard business productivity software

Job description

Job Details

• Job Location: Phoenix, AZ - Phoenix, AZ 85027
• Position Type: Full Time
• Education Level: High School Diploma/GED or Equivalent
• Travel Percentage: None
• Job Shift: Standard Business Hours
• Job Category: Admin - Clerical

The Organo Group leverages the technologies it has cultivated through long experience with water treatment to contribute to the industries that create the future and to the development of societal infrastructure. Water is a precious asset, shared by all life forms on the planet. It has been Organo's central theme throughout its history, and the company continues to pursue a deeper understanding of water and to nurture water-related technologies. Organo brings the powerful benefits of this life-sustaining resource to the development of societal infrastructure, to leading-edge industry, and to daily life.

For more information on Organo USA, please visit https://www.organo.co.jp/english/.

Summary

The Administrative & Logistics Coordinator plays a key role in supporting the organization's operational effectiveness through the coordination of office administration and logistics activities. This position manages daily administrative functions, including document and records management, office services, supply administration, vendor communications, and employee support, while also overseeing purchasing, procurement, inventory management, and shipping and receiving processes. Through effective coordination of administrative and operational activities, the role helps maintain an organized, efficient, and well-supported work environment.

Major Duties and Responsibilities

• Oversee reception services, mail distribution, and overall shipping/receiving logistics.
• Manage incoming phone, email, and general inquiries, routing them to the appropriate team members efficiently.
• Greeting visitors professionally and ensure meeting rooms are prepared for scheduled sessions.
• Manage office upkeep, facilities maintenance, and company inventory tracking.
• Maintain digital and physical filing systems to ensure fast, reliable record retrieval.
• Synthesize data from emails, meeting minutes, and company documents to produce concise written summaries.
• Source equipment and manage procurement needs.
• Assist HR with onboarding logistics, including equipment distribution and personnel record updates.
• Resolve office-related inquiries and coordinate repairs for office equipment.
• Execute additional administrative duties and special projects as assigned.

Education

• High school diploma or higher
• 2+ years of experience in an office GA or administrative role.

Skills and Qualifications

• Advanced written and verbal communication skills.
• Competent interpersonal and customer service skills focused on prompt, effective support.
• Intermediate in Microsoft Office Suite and standard business productivity software.
• Strong organizational, time-management, and multitasking abilities with high attention to detail in high-volume settings.
• Demonstrated ability to accurately transcribe messages and capture vital information over the phone or in person.
• Foundational understanding of administrative operations, recordkeeping systems, and physical/digital filing.
• Take initiative and be able to work independently with minimal supervision
• Willingness to provide after-hours support to monitor, troubleshoot, and resolve critical operational issues if, or when required. Advanced notification will be given.
• Resourceful
• Equipped with a valid driver's license for inter-site travel and routine errands.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 50 pounds at times.

Organo USA, Inc. is an Equal Opportunity Employer M/F/Disabled/Veterans Qualifications