Logistics Admin Assistant — Start Your Freight Career

Laufer Group International; New York (NY); Vor Ort; USD 45.000 - 58.000; Vollzeit

Benefits dieser Stelle

Medical, Dental, and Vision Benefits

Health Savings Account option with a公司

401(k) Retirement Plan

Paid Time Off

Commuter Benefits

Employee Assistance Program

Giveback Program

Zusammenfassung

Laufer Group International is seeking a professional, dependable and detail-oriented Logistics Administrative Assistant to support our office and logistics operations. This is an excellent opportunity for someone interested in beginning a career in freight forwarding, logistics or supply chain management.

You will greet visitors, answer calls, assist customers and vendors, manage mail and invoices, schedule meetings, coordinate shipments, and maintain office supplies while supporting multiple

Qualifikationen

• Professional, courteous and comfortable interacting with customers, visitors, vendors and employees by phone and in person.
• Strong verbal and written communication skills.
• Dependable and accountable, with the ability to follow instructions and meet deadlines.
• Highly organized and detail-oriented, with a commitment to accuracy and quality.
• Ability to manage multiple responsibilities in a fast-paced office environment.
• Strong customer-service mindset and willingness to support multiple teams.
• Proficiency with Microsoft Word, Excel and other common office technology.
• Ability to handle business documents and information with professionalism and discretion.
• Interest in developing a career in freight forwarding, logistics or supply chain management.
• Previous administrative, customer-service or office experience is preferred but not required.

Aufgaben

• Serve as the first point of contact for the office, welcoming visitors and directing them to the appropriate team members.
• Answer and route incoming business calls using a multiline phone system, take accurate messages and respond to general inquiries.
• Provide timely, professional assistance to customers, vendors and other external partners.
• Receive, sort and distribute incoming mail, packages and invoices while coordinating outgoing shipments and correspondence.
• Maintain office supplies, inventory and shared spaces to ensure an organized and professional working environment.
• Schedule meetings and provide administrative support to executives and business leaders as requested.
• Assist with company events, special projects and other general office needs.
• Send master bills of lading, loading confirmations and revised confirmations to carriers and other appropriate parties.
• Sort, rename, scan and upload customs brokerage and shipping documents into the AS/400 system.
• Organize incoming invoices and route them to the appropriate team members based on file number.
• Coordinate the delivery of checks to the lockbox and original house bills of lading to the JFK branch, as applicable.
• Perform additional clerical, administrative and logistics-support responsibilities as assigned.

Kenntnisse

Customer service

Communication

Organization

Multi-tasking

Team support

Attention to detail

Microsoft Word

Microsoft Excel

Discretion

Tools

Microsoft Word

Microsoft Excel

Jobbeschreibung

Laufer Group International is seeking a professional, dependable and detail-oriented Logistics Administrative Assistant to support our office and logistics operations. This is an excellent opportunity for someone interested in beginning a career in freight forwarding, logistics or supply chain management.

You will greet visitors, answer calls, assist customers and vendors, manage mail and invoices, schedule meetings, coordinate shipments, and maintain office supplies while supporting multiple