Local Office Administrator

Terracon; Virginia Beach (VA); On-site; USD 35,000 - 55,000; Full time

Job summary

Join a forward-thinking company that values its employees and fosters a collaborative environment. As an integral part of the team, you will oversee daily office operations, ensuring everything runs smoothly while supporting fleet management and project coordination. This role offers the opportunity to engage with employees through events and wellness initiatives, making a positive impact on workplace culture. With a commitment to quality and compliance, you'll play a key role in maintaining operational standards. If you're looking for a dynamic workplace where your contributions matter, this is the perfect opportunity for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Time Off

Education Reimbursement

Bonuses

Qualifications

• 1+ year of administrative experience required.
• High school diploma or equivalent is necessary.

Responsibilities

• Oversee daily office operations and support project managers with documentation.
• Coordinate employee engagement events and maintain compliance with employment laws.

Skills

Administrative Skills

Event Coordination

Fleet Management

Compliance Knowledge

Education

High School Diploma

Job description

Job Description

General Responsibilities:

Oversee daily general office operations including coordinating all aspects of the office environment such as maintenance, supplies, and related tasks. Support fleet management, project coordination, and marketing activities as needed.

Essential Roles and Responsibilities:

1. Ensure efficient office operations through administrative tasks like ordering supplies, scheduling maintenance, greeting visitors, and onboarding new hires.
2. Foster employee engagement by coordinating events, trainings, and sharing updates on wellness initiatives and recognition programs.
3. Address general office questions, including timesheet matters.
4. Support computer replacements, asset inventory, and recycling efforts.
5. Maintain compliance with employment laws by updating posters and related activities.
6. Assist project managers with documentation, tracking, and reporting.
7. Support marketing by drafting and formatting presentations and proposals.
8. Participate in the regional fleet budget process.
9. Manage fleet administrative tasks, including vehicle rentals, insurance, PO processing, DOT compliance, and vehicle documentation.
10. Serve as the contact for vehicle registration, maintenance scheduling, and upgrades.
11. Review local office performance on cost factors such as asset utilization and maintenance compliance.
12. Assist with telematics program administration.
13. Follow safety protocols, participate in planning, and report issues.
14. Maintain quality standards on all projects.
15. Perform additional duties as assigned.

Requirements:

• High school diploma or equivalent.
• Minimum 1 year of administrative experience.
• Valid driver’s license with acceptable violation history.

About Terracon: Terracon is a 100% employee-owned consulting firm with over 6,000 employees nationwide, specializing in environmental, facilities, geotechnical, and materials services since 1965.

Our vision: "Together, we are best at people" is reflected in our compensation and benefits, including medical, dental, vision, 401(k), paid time off, education reimbursement, and bonuses.

EEO Statement: Terracon is an equal opportunity employer that encourages diversity and does not discriminate based on race, color, religion, national origin, age, sex, sexual orientation, gender identity, disability, or military status.