Local Office Administrator

Terracon Consultants, Inc.; Virginia Beach (VA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an organized and proactive Office Administrator to oversee daily operations. This role involves managing supplies, coordinating events, and supporting fleet management while ensuring compliance with employment laws. The ideal candidate will have a high school diploma and at least one year of administrative experience. Join a dynamic team where your contributions will help foster a positive work environment and support various operational needs. This is a fantastic opportunity to grow within a 100% employee-owned consulting firm that values career development and client satisfaction.

Qualifications

• 1+ years of administrative experience required.
• Valid driver's license with acceptable violation history.

Responsibilities

• Manage office operations including supplies and maintenance.
• Coordinate employee engagement events and training.
• Assist project managers with documentation and reporting.

Skills

Administrative Skills

Event Coordination

Fleet Management

Compliance Knowledge

Education

High School Diploma

Job description

Job Description

General Responsibilities:

Oversee daily general office operations including coordinating all aspects of the office environment such as maintenance, supplies, and related tasks. Support fleet management, project coordination, and marketing activities as needed.

Essential Roles and Responsibilities:

1. Ensure efficient office operations by managing administrative tasks like ordering supplies, scheduling maintenance, greeting visitors, onboarding new hires, and coordinating office tours and team introductions.
2. Foster employee engagement through event coordination, training, onboarding, and sharing updates on wellness, recognition, and annual activities.
3. Resolve office-related questions, including timesheet issues.
4. Support computer replacements, asset inventory, and recycling efforts.
5. Maintain compliance with employment laws, including updating posters.
6. Assist project managers with documentation, tracking, and reporting.
7. Support marketing by updating presentations and proposals.
8. Participate in budget planning for fleet ordering.
9. Manage fleet operations, including vehicle rentals, insurance, purchase orders, DOT compliance, and vehicle maintenance scheduling.
10. Serve as the contact for vehicle registration, process education, and upgrades.
11. Review local office performance on costs and asset utilization.
12. Administer telematics programs.
13. Follow safety protocols, participate in planning, and report issues.
14. Maintain quality standards across projects.
15. Perform additional duties as assigned.

Requirements:

1. High school diploma or equivalent.
2. At least 1 year of administrative experience.
3. Valid driver's license with acceptable violation history.

About Terracon: Terracon is a 100% employee-owned consulting firm specializing in environmental, facilities, geotechnical, and materials services, with a focus on exceeding client expectations and fostering career growth.

EEO Statement: Terracon is an equal opportunity employer, encouraging qualified candidates of all backgrounds to apply without discrimination based on race, color, religion, national origin, age, sex, sexual orientation, gender identity, disability, or military status.