Local Office Administrator

Terracon Facilities; Virginia Beach (VA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player seeks a Local Office Administrator to ensure seamless office operations and support project management. This entry-level role involves overseeing daily activities, managing supplies, and coordinating local events. The company, known for its commitment to employee growth and satisfaction, offers a collaborative environment where your contributions will directly impact the success of the team. If you're ready to embark on a rewarding career in a dynamic administrative role, this opportunity is perfect for you.

Benefits

Healthcare

401(k)

Paid Time Off

Education Reimbursement

Bonuses

Qualifications

• Minimum 1 year of administrative experience required.
• High school diploma or equivalent is mandatory.

Responsibilities

• Oversee daily office operations and manage supplies.
• Support project managers with document tracking and status updates.

Skills

Office Management

Administrative Support

Fleet Management

Document Tracking

Education

High School Diploma

Job description

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General Responsibilities:

• Oversee daily office operations, including office maintenance, supplies, and environment coordination.
• Support fleet management, project coordination, and marketing support as needed.

Essential Roles and Responsibilities:

• Ensure efficient office operations: manage supplies, maintenance, visitor greeting, tours, workstation setup, onboarding new hires.
• Coordinate local office events, trainings, onboarding, and share updates on wellness, recognition, benefits, and surveys.
• Address general office questions, including timesheets.
• Assist with computer replacements, asset inventory, and recycling old computers.
• Maintain employment law compliance, e.g., posters.
• Support project managers: document tracking, status updates, report drafting.
• Assist in drafting and formatting marketing materials.

Additional Responsibilities:

• Participate in budget requests for fleet ordering.
• Manage fleet activities: vehicle rentals, insurance, purchase orders, DOT compliance, vehicle tracking, inspections.
• Serve as contact for vehicle registration, maintenance scheduling, upgrades.
• Review performance metrics: asset use, fuel cards, maintenance.
• Support telematics program administration.
• Follow safety standards, participate in planning, report issues.
• Maintain project quality standards.
• Perform other duties as assigned.

Requirements:

• High school diploma or equivalent.
• Minimum 1 year administrative experience.
• Valid driver’s license with acceptable violation history.

About Terracon

Terracon is an employee-owned consulting firm with over 6,000 employees across 175+ locations, specializing in environmental, facilities, geotechnical, and materials services since 1965. We focus on exceeding client expectations and growing careers, offering comprehensive benefits including healthcare, 401(k), paid time off, education reimbursement, and bonuses.

EEO Statement

Terracon is an equal opportunity employer, encouraging diverse candidates to apply without discrimination based on race, gender, age, disability, or military status.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industry: Civil Engineering