Live Events Project Manager – Brand Experiences

Play Interactive; Coppell (TX); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health & Wellness Stipend

Generous paid time off and holidays

Hybrid work flexibility

Job summary

Play Interactive is seeking a highly organized Project Manager to lead live events, activations, and brand experiences from kickoff through execution and wrap. You will coordinate between clients, internal teams, vendors, and on-site crews, owning timelines and budgets and ensuring successful on-site delivery.

This hands-on role reports to the Director of Brand Experience (Operations) and is hybrid, requiring residence within the Dallas–Fort Worth area.

Qualifications

• 2–4 years of experience in event production or related field.
• Experience managing multiple projects and deadlines.
• Strong budget, timeline, and vendor management skills.
• Excellent written and verbal communication with clients.

Responsibilities

• Lead multiple events and brand experience programs from kickoff through post-event wrap.
• Build and manage project plans, timelines, production schedules, run-of-shows, and deliverables.
• Own project budgets, including estimates, expenses, vendor costs, POs, and reconciliation.
• Source, negotiate with, and manage vendors across fabrication, AV, staffing, venues, catering, logistics, and permits.
• Serve as day-to-day client contact, providing updates and translating feedback into action.
• Coordinate internal teams to keep projects on scope, schedule, and budget.
• Manage on-site execution, load-in, setup, staffing, operations, teardown, and load-out.
• Identify risks early and communicate changes impacting scope/budget.
• Lead post-event wrap and vendor closeout.

Skills

Budget management

Timeline management

Vendor management

Client communication

Organizational skills

Proactive problem solving

Project management

Tools

Airtable

Monday.com

Smartsheet

Google Workspace

Excel

Job description

Play Interactive is seeking a highly organized Project Manager to lead live events, activations, and brand experiences from kickoff through execution and wrap. You will coordinate between clients, internal teams, vendors, and on-site crews, owning timelines and budgets and ensuring successful on-site delivery.

This hands-on role reports to the Director of Brand Experience (Operations) and is hybrid, requiring residence within the Dallas–Fort Worth area.