Live Event Coordinator & Brand Experience

FF Inc; City of Utica (NY); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Competitive pay with bonus incentives

Training and on-the-job support

Collaborative team environment

Varied workdays

Job summary

FF Inc. is seeking an enthusiastic Events Assistant in Utica, NY to support the planning and execution of in-person events. You will help with materials, setup, attendee interactions, and overall activation success.

The role emphasizes hands-on operations, customer service, and the ability to thrive in a fast-paced environment. A flexible schedule and team-focused mindset are essential for varied events and promotional activities.

Qualifications

• Experience in events, customer service, retail, or promotional work is a plus, but not required.
• Must be able to lift 25–40 lbs for event materials as needed.
• Flexible schedule, including weekends or evenings based on event calendar.

Responsibilities

• Prepare event materials, equipment, and supplies prior to each event.
• Support on-site setup, staging, signage placement, and breakdown.
• Welcome guests, answer questions, and provide friendly, informative customer service.
• Assist with managing foot traffic, lines, and attendee flow.
• Help monitor inventory and restock promotional items as needed.
• Coordinate with team members and event leads to resolve on-site issues quickly.
• Keep the event space clean, organized, and aligned with brand standards.
• Record attendance, engagement numbers, or other metrics requested by leadership.
• Maintain clear communication with supervisors regarding schedules and expectations.

Skills

Communication

Customer service

Event setup

Inventory management

Team collaboration

Flexible schedule

Organizational skills

Light lifting

Tools

Adobe Suite

Canva

CRM tools

Microsoft Office

Job description

FF Inc. is seeking an enthusiastic Events Assistant in Utica, NY to support the planning and execution of in-person events. You will help with materials, setup, attendee interactions, and overall activation success.

The role emphasizes hands-on operations, customer service, and the ability to thrive in a fast-paced environment. A flexible schedule and team-focused mindset are essential for varied events and promotional activities.