Events Assistant

FF Inc; City of Utica (NY); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Competitive pay with bonus incentives

Training and on-the-job support

Collaborative team environment

Varied workdays

Job summary

FF Inc. is seeking an enthusiastic Events Assistant in Utica, NY to support the planning and execution of in-person events. You will help with materials, setup, attendee interactions, and overall activation success.

The role emphasizes hands-on operations, customer service, and the ability to thrive in a fast-paced environment. A flexible schedule and team-focused mindset are essential for varied events and promotional activities.

Qualifications

• Experience in events, customer service, retail, or promotional work is a plus, but not required.
• Must be able to lift 25–40 lbs for event materials as needed.
• Flexible schedule, including weekends or evenings based on event calendar.

Responsibilities

• Prepare event materials, equipment, and supplies prior to each event.
• Support on-site setup, staging, signage placement, and breakdown.
• Welcome guests, answer questions, and provide friendly, informative customer service.
• Assist with managing foot traffic, lines, and attendee flow.
• Help monitor inventory and restock promotional items as needed.
• Coordinate with team members and event leads to resolve on-site issues quickly.
• Keep the event space clean, organized, and aligned with brand standards.
• Record attendance, engagement numbers, or other metrics requested by leadership.
• Maintain clear communication with supervisors regarding schedules and expectations.

Skills

Communication

Customer service

Event setup

Inventory management

Team collaboration

Flexible schedule

Organizational skills

Light lifting

Tools

Adobe Suite

Canva

CRM tools

Microsoft Office

Job description

Location: Utica, NY

Employment Type: Full-Time Position Overview We are looking for a proactive, detail-oriented Events Assistant to help support the planning and execution of our in-person events and promotional activities. This role combines hands-on event operations with customer engagement, making it ideal for candidates who enjoy fast-paced work, interacting with the public, and contributing to smooth event experiences.

Your Impact in This Role As an Events Assistant, you will play a key part in ensuring each event runs professionally from start to finish. You’ll participate in organizing materials, interacting with attendees, coordinating logistics, and supporting the overall success of each activation.

Primary Responsibilities

• Prepare event materials, equipment, and supplies prior to each event
• Support on-site setup, staging, signage placement, and breakdown
• Welcome guests, answer questions, and provide friendly, informative customer service
• Assist with managing foot traffic, lines, and attendee flow
• Help monitor inventory and restock promotional items as needed
• Coordinate with team members and event leads to resolve on-site issues quickly
• Keep the event space clean, organized, and aligned with brand standards
• Record attendance, engagement numbers, or other metrics requested by leadership
• Maintain clear communication with supervisors regarding schedules and expectations

Skills & Qualifications

• Strong communication and people skills
• Reliable, punctual, and comfortable working independently or as part of a team
• Ability to stay organized and focused while handling multiple tasks
• Comfortable working in busy environments, both indoors and outdoors
• Must be able to lift 25–40 lbs for event materials (as needed)
• Flexible schedule, including weekends or evenings based on event calendar
• Experience in events, customer service, retail, or promotional work is a plus, but not required

What You Can Expect

• Competitive pay with potential bonus incentives
• Training and on-the-job support
• A collaborative team environment
• Varied workdays — no two events are the same

Ideal Candidate Profile You enjoy interacting with people, solving problems quickly, and contributing to experiences that make a brand memorable. You’re comfortable being on your feet, thinking ahead, and bringing positive energy to every event you support.

Skills: adobe suite,industry trend analysis,lead capturing,engagement,vendor liaison,communications,data tracking,inventory tracking,lead generation,promotions,communication,report compilation,organizational,sales persuasion,retail sales,event marketing,activations,canva,team collaboration,event setup and breakdown,trade shows,event coordination,organizational skills,brand ambassadorship,logistics management,brand representation,light lifting,campaigns,digital marketing,customer service,marketing knowledge,campaign performance tracking,events,organization,people skills,live event marketing,strong verbal communication,in-person sales,sales,promotional,promotional activities,logistics coordination,crm tools,audience engagement,microsoft office,social media,sales generation,interpersonal skills,field promotions,persuasive pitching,marketing,product demonstration,live event engagement,campaign performance monitoring,event setup,verbal communication,promotional campaigns,product demonstrations,event planning,persuasion,customer engagement,social media platforms,social media management,brand promotion,event setup and teardown