Litigation Secretary: Detail‑Oriented, Proactive Admin Support

Freeman-Mathis-and-Gary,-LL; Walnut Creek (CA); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Competitive pay

Benefits package including medical, d

401K plan with employer contribution

PTO and life insurance

Job summary

Freeman Mathis & Gary, LLP in Walnut Creek, CA seeks a litigation secretary to join a fast-paced team. The role requires coordination of client matters, court filings, and calendar management with a focus on accuracy and confidentiality.

The ideal candidate has at least two years of litigation support experience, strong communication skills, and proficiency with CM/ECF/PACER and standard office software. A team-oriented, service-minded approach is essential.

Qualifications

• Minimum two years litigation secretarial experience.
• Experience maintaining paperless files is a plus.
• Knowledge of California Code of Civil Procedure related deadlines.

Responsibilities

• Draft and review legal correspondence with careful proofreading.
• Prepare and collect conflict of interest checks and open new files.
• Maintain attorneys’ calendars with hearing dates and deadlines.
• Schedule client and related appointments for attorneys.
• Present a professional demeanor with clients, attorneys and staff.

Skills

Litigation secretarial experience

Strong communication skills

CM/ECF/PACER knowledge

Microsoft Word

Excel

PowerPoint

Tools

CM/ECF/PACER

Microsoft Word

Excel

PowerPoint

Job description

Freeman Mathis & Gary, LLP in Walnut Creek, CA seeks a litigation secretary to join a fast-paced team. The role requires coordination of client matters, court filings, and calendar management with a focus on accuracy and confidentiality.

The ideal candidate has at least two years of litigation support experience, strong communication skills, and proficiency with CM/ECF/PACER and standard office software. A team-oriented, service-minded approach is essential.