Legal Assistant

LEGACY LEGAL RECRUITING LLC; Los Angeles (CA); Hybrid; USD 75,000 - 110,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Bonus based on performance

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Job summary

LEGACY LEGAL RECRUITING LLC is seeking an experienced Legal Assistant/Secretary to provide advanced administrative and litigation support to a team of attorneys in a fast-paced environment in Los Angeles, CA. The role requires handling heavy caseloads, drafting and filing documents, and managing calendars and billing with accuracy.

Three+ days in the office per week are expected, with flexibility for additional hours as needed.

Qualifications

• Minimum 7 years of litigation secretary experience.
• Experience with e-filing in federal and state courts.
• Strong knowledge of court rules, procedures, and deadlines.
• Familiarity with PACER/CM/ECF and legal docketing systems.

Responsibilities

• Provide comprehensive litigation support to multiple attorneys.
• Prepare, revise, proofread, and format pleadings, motions, briefs, discovery, and correspondence in compliance with court rules.
• Manage e-filings in federal and state courts.
• Prepare client bills, including time entry and adjustments.
• Coordinate domestic and international travel arrangements; track reimbursements.
• Assist with discovery and trial support, including document production and court filings.
• Create and maintain filing systems and databases for efficient data retrieval.
• Maintain and monitor litigation calendars, deadlines, hearings, and trial dates.
• Communicate professionally with courts, clients, opposing counsel, and internal teams.
• Perform other duties as assigned.

Skills

Attention to detail

Communication skills

Independent worker / team player

Time management

Strong English

Education

High School Diploma or GED

AA/BA/BS degree preferred

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Adobe Acrobat

Nuance

Litera Change Pro

e-filing systems

Job description

Benefits

• 401(k)
• 401(k) matching
• Bonus based on performance
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Job Summary

The Legal Assistant/Secretary provides advanced administrative and litigation support to a team of attorneys in a fast-paced, deadline-driven environment.

Job Responsibilities

• Provide comprehensive litigation support to multiple attorneys, managing heavy and complex caseloads.
• Prepare, revise, proofread, and format pleadings, motions, briefs, discovery, and correspondence in compliance with applicable court rules.
• Manage e‑filings in federal and state courts.
• Prepare client bills, including collecting, entering, and editing time in InTapp and 3E. Resolve issues involving client service coordination, billing adjustments, and special information needs.
• Coordinate domestic and international travel arrangements. Prepare, submit, and track travel and expense reimbursements.
• Assist with discovery and trial support, including document production, exhibit preparation, and court filings. Support scanning, photocopying, and binder preparation as needed.
• Create and maintain filing systems and databases in compliance with office policies to ensure accurate and efficient data retrieval.
• Maintain and monitor litigation calendars, including deadlines, hearings, depositions, and trial dates.
• Communicate professionally with courts, clients, opposing counsel, and internal teams.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Ability to perform both routine and complex tasks with care, attention to detail, and efficiency.
• Proficiency with Microsoft Office (Word, Outlook, Excel); experience with document management and e‑filing systems required.
• Demonstrated proficiency in the use of Microsoft 365 and advanced knowledge of Outlook, Nuance, Litera Change Pro, and Adobe Acrobat (including extracting and converting PDF files), with the ability to learn additional firm software as needed.
• Extensive knowledge of advanced Word functions, including Tables of Contents (TOC), Tables of Authorities (TOA), Best Authority, cross‑referencing, Track Changes, tables, and styles.
• Familiarity with graphics and image manipulation, including resizing, copying and formatting content for PowerPoint presentations.
• Demonstrated ability to follow directions and work effectively both independently and collaboratively in a cooperative and professional manner.
• Thorough command of the English language, including excellent spelling, grammar and punctuation.
• Working knowledge of legal terminology and procedures.
• Ability to work a minimum of three days per week in the office and additional hours as requested.
• Strong communication skills and sound professional judgment, with the ability to communicate clearly and effectively, both orally and in writing, with attorneys, staff, vendors, and external contacts.
• Ability to lift, move and carry items weighing up to 25 lbs. without assistance.

Education

The position requires a High School Diploma or GED. AA/BA/BS degree preferred.

Experience

• Minimum of 7 years of litigation secretary experience, preferably in an Am Law 200 or large law firm environment
• Demonstrated hands‑on experience with e‑filing in federal and state courts.
• Strong knowledge of court rules, procedures, and deadlines.
• Familiarity with PACER/CM/ECF and legal docketing systems.

Flexible work from home options available.