Litigation Secretary

Sideman & Bancroft LLP; San Francisco (CA); On-site; USD 75,000 - 80,000; Full time

Job summary

A leading law firm in San Francisco is seeking a Litigation Secretary to provide administrative support to attorneys. The ideal candidate will have 3-5 years of experience, paralegal knowledge, and excellent organizational skills. This role involves document preparation, case management, and client interaction, ensuring a high level of confidentiality and professionalism.

Benefits

Health Insurance Plan(s)

Vision Insurance

Paid Time Off (PTO)

Life Insurance

Disability Insurance

Qualifications

• 3-5 years experience as a Litigation Secretary or Legal Secretary with paralegal responsibilities.
• Proven experience in a litigation-focused legal environment.

Responsibilities

• Provide advanced administrative and secretarial support to litigation attorneys.
• Prepare, format, and proofread legal documents accurately.
• Manage and organize case files efficiently.

Skills

Organizational Skills

Attention to Detail

Communication

Tools

Microsoft Office Suite

Job description

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Sideman & Bancroft LLP is seeking a highly organized and detail-oriented Litigation Secretary with some paralegal knowledge and 3-5 years of experience to join our dynamic team. The ideal candidate will provide comprehensive administrative and secretarial support to our attorneys while also utilizing their paralegal skills to assist with case management and preparation. This is an excellent opportunity for a motivated individual to contribute significantly to a thriving legal practice.

Responsibilities:

• Provide advanced administrative and secretarial support to litigation attorneys.
• Prepare, format, and proofread legal documents, including pleadings, motions, briefs, correspondence, and discovery materials with accuracy and efficiency.
• Manage and organize case files, both electronically and in hard copy, ensuring efficient retrieval and maintenance.
• Maintain attorney calendars, schedule meetings, depositions, court appearances, and deadlines, and make necessary arrangements.
• Coordinate travel arrangements for attorneys as needed.
• Answer and direct phone calls, take accurate messages, and manage incoming and outgoing mail and email.
• Maintain strict client confidentiality and handle sensitive information with professionalism and discretion.
• Assist with the preparation and service of legal documents.
• Conduct basic legal research under the direction of attorneys.
• Organize and maintain exhibits, trial binders, and other trial-related materials.
• Liaise professionally with clients, court personnel, opposing counsel, and other external parties.
• Assist with electronic filing (e-filing) procedures in state and federal courts.
• Perform other administrative and paralegal duties as assigned to support the litigation team.

Qualifications:

• Minimum of 3-5 years of experience working as a Litigation Secretary or Legal Secretary with paralegal responsibilities.
• Proven experience in a litigation-focused legal environment is highly preferred.
• Strong understanding of legal terminology, court procedures, and document formatting.
• Excellent organizational, time management, and prioritization skills with the ability to manage multiple tasks and meet deadlines.
• Exceptional attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems.
• Experience with e-filing procedures in state and federal courts is a plus.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Professional demeanor and strong work ethic.

Compensation and Benefits:

• The salary range for this position is $75,000 - $80,000 annually, commensurate with experience and qualifications.
• We offer a comprehensive benefits package, including:
• Health Insurance Plan(s)
• Vision Insurance
• Paid Time Off (PTO) and paid holidays
• Life Insurance
• Disability Insurance (Short-term and Long-term)

To Apply:

Interested candidates please submit resume and cover letter to [e-mail].

Please include "Litigation Secretary Application" in the subject line.

We look forward to hearing from you.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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