Litigation Secretary

Vizelia; Palo Alto (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading company in Palo Alto is seeking a Litigation Secretary to provide comprehensive administrative support to attorneys. The ideal candidate will have extensive experience in litigation, strong proofreading skills, and proficiency in Microsoft Office. This full-time position requires excellent organizational abilities and attention to detail. Join a dynamic team and contribute to maintaining positive client relations while managing various legal tasks efficiently.

Qualifications

• At least 8 years of litigation secretarial experience, entertainment litigation preferred.
• Strong proofreading, attention to detail, and excellent grammar/spelling skills.

Responsibilities

• Inputting, revising, and finalizing legal documents.
• Filing legal documents in federal and state courts.
• Managing expense reports, vendor invoices, and checks.

Skills

Attention to Detail

Proofreading

Organizational Skills

Tools

Microsoft Office Suite

iManage

Compulaw

Job description

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• CONTRACT LITIGATION SECRETARY - IMMEDIATE START!!
• As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the firm by maintaining positive contact with clients, attorneys, and staff, and observing confidentiality of client matters.

The Day-to-day

On any given day, you will be working with firm leadership, partners, and colleagues on various requests and projects. Your responsibilities include:

1. Inputting, revising, and finalizing correspondence, memoranda, and other legal documents. Drafting routine correspondence, memoranda, and documents.
2. Filing legal documents in federal and state courts, including e-filing and preparing documents for service of process.
3. Verifying all attachments, exhibits, and enclosures are included with transmittal letters/memos.
4. Proofreading documents for formatting, spelling, and grammar accuracy.
5. Maintaining good relations with clients.
6. Reviewing incoming mail, distributing to teams, and uploading to the DMS.
7. Preparing documents for mailing, courier, or overnight delivery.
8. Managing expense reports, vendor invoices, and checks.
9. Entering attorney time and managing time entry reminders.
10. Processing client billing, reviewing, and editing bills.
11. Scheduling appointments, meetings, conferences, and travel arrangements.
12. Handling client/matter intake, conflicts checks, and file management.
13. Coordinating with support departments and providing overflow coverage.
14. Performing other duties and projects as assigned.

You Have

• At least 8 years of litigation secretarial experience, entertainment litigation experience preferred.
• Strong proofreading, attention to detail, and excellent grammar/spelling skills.
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel).
• Legal citation and terminology knowledge.
• Familiarity with iManage, Compulaw, or similar software.
• Ability to organize, prioritize, and handle multiple tasks.
• Flexibility to work overtime occasionally.
• Good attendance and punctuality.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Legal

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