Litigation Legal Secretary

Weintraub Tobin; San Francisco (CA); On-site; USD 75,000 - 92,000; Full time

Job summary

A leading legal services provider in San Francisco is seeking an experienced Litigation Legal Secretary. The role requires managing attorney calendars, preparing legal documents, and providing exceptional client service. The ideal candidate will have extensive litigation knowledge and thrive in a fast-paced environment.

Qualifications

• 7-10 years of legal secretary experience with extensive litigation knowledge.
• Knowledge of federal and state court filing procedures, including e-filing.

Responsibilities

• Manage attorney calendars, including scheduling and court appearances.
• Prepare documents for court filings, discovery, arbitration, and mediation.
• Draft letters and legal documents, maintaining confidentiality.

Skills

Legal Secretary Experience

Litigation Knowledge

Communication

Attention to Detail

Problem Solving

Tools

Microsoft Office Suite

Job description

Job Description

Litigation Legal Secretary – San Francisco

Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. With locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We foster a trust-based relationship with our clients, support our communities, and develop deep subject-matter expertise. Our environment is supportive and collegial, recognizing individual contributions and balancing hard work with personal fulfillment.

We are seeking a full-time (37.5 - 40 hours per week), experienced Litigation Legal Secretary to join our Litigation and Labor & Employment Practices in our San Francisco office. The ideal candidate will thrive in a fast-paced environment, multitask effectively, and provide high-quality administrative support. This is an on-site role for the first 90 days, with a potential hybrid schedule afterward.

Responsibilities

1. Manage attorney calendars, including scheduling conferences, teleconferences, depositions, travel, court appearances, pleadings, and filings.
2. Format, input, edit, retrieve, copy, and transmit legal information; coordinate case preparation and ensure timely completion of high-priority items.
3. Prepare documents for court filings, discovery, arbitration, mediation, and hearings.
4. Sort and process incoming and outgoing mail, ensuring timely delivery and follow-up.
5. Draft letters and legal documents, analyze information, coordinate with couriers, court reporters, witnesses, and prepare courtroom visuals and expense reports.
6. Communicate with clients and attorneys, follow up on assignments, and know when to escalate matters.
7. Maintain and establish calendar and deadline reminder systems.
8. Complete conflict checks, screening, and new matter request forms.
9. Manage client and general files, conduct periodic reviews, and prepare files for closure.
10. Provide exceptional client service, maintain confidentiality, and uphold professional relations.
11. Input, review, and edit billing and time entries.
12. Answer phones, handle correspondence, and manage office documentation.
13. Perform additional duties as needed, including assisting other secretaries.

Skills and Abilities

• 7-10 years of legal secretary experience with extensive litigation knowledge.
• Knowledge of federal and state court filing procedures, including e-filing.
• Familiarity with arbitration/mediation filing requirements.
• Advanced proficiency in Microsoft Office Suite.
• Typing speed of 50 wpm.
• Strong drafting, proofreading, and organizational skills.
• Reliable attendance and punctuality.
• Effective communication, attention to detail, and problem-solving skills.
• Client-focused with the ability to multitask and work under pressure.
• Self-motivated and independent worker.

Equal Employment Opportunity

We are committed to providing equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, disability, medical condition, marital status, sexual orientation, gender identity, genetics, veteran status, or any other protected class. We comply with all applicable laws and provide reasonable accommodations to qualified applicants and employees.

Salary range: $75,000-$92,000

Note: We are not accepting inquiries from recruiters or agencies. All applications must be submitted directly by candidates.