Litigation Secretary

Adams & Martin Group; Irvine (CA); On-site; USD 80,000 - 92,000; Full time

Job summary

A legal services firm in Irvine, CA is seeking a Litigation Legal Secretary to support a busy team of attorneys. The ideal candidate will have 3-5 years of experience, strong organizational skills, and proficiency in MS Office. You will prepare legal documents, manage calendars, and assist with various administrative tasks. This is a full-time position with a salary ranging from $80,000 to $92,000 annually.

Qualifications

• 3–5 years litigation legal secretary experience required.
• Strong knowledge of legal terminology and court procedures.

Responsibilities

• Prepare and revise legal documents and emails.
• Assemble exhibits for legal proceedings.
• Proofread documents for accuracy.
• Manage attorney calendars and deadlines.
• Schedule meetings and coordinate travel.

Skills

Organizational skills

Attention to detail

Communication

Proofreading

Prioritization

Typing speed of 70+ WPM

Education

High school diploma

College degree

Tools

MS Office

iManage

Job description

Litigation Legal Secretary

Location: Onsite – Irvine, CA

Employment type: Full-time

Seniority level: Mid‑Senior

Salary: $80,000 – $92,000 annually

This role supports a busy team of attorneys in a fast‑paced legal environment. Strong organizational skills, attention to detail, and the ability to manage multiple priorities are essential.

Key Responsibilities

• Prepare and revise legal documents, correspondence, and emails from written drafts and transcription.
• Assemble and organize exhibits for filings, hearings, depositions, and other proceedings.
• Proofread documents for grammar, formatting, and accuracy.
• Manage attorney calendars and track deadlines.
• Schedule meetings and coordinate travel arrangements.
• Assist with marketing materials and presentations.
• Handle incoming mail and emails, distributing appropriately.
• Support billing and expense reporting processes.

Qualifications

• High school diploma required; college degree preferred.
• Minimum of 3–5 years litigation legal secretary experience.
• Proficient in MS Office (Word, Excel, PowerPoint) and document management systems (e.g., iManage).
• Typing speed of 70+ WPM.
• Strong knowledge of legal terminology, court procedures, and filing systems.
• Excellent communication and proofreading skills.
• Ability to prioritize and support multiple attorneys effectively.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.