Litigation Secretary

Adams & Martin Group; Riverside (CA); On-site; USD 80,000 - 92,000; Full time

Job summary

A legal services firm in Riverside, California, is seeking a Litigation Legal Secretary to provide comprehensive administrative and legal support to attorneys. This role involves preparing legal documents, managing communications, scheduling appointments, and ensuring adherence to firm standards. The ideal candidate must possess strong organizational skills, high typing speed, and proficiency in MS Office Suite. A High School Diploma and prior experience as a litigation legal secretary are required. The position offers a salary range of $80,000 - $92,000 annually.

Qualifications

• Proven experience as a litigation legal secretary.
• Strong typing, reading, and writing skills.
• Ability to operate office equipment including computers and transcription devices.

Responsibilities

• Prepare and revise legal documents and correspondence.
• Assemble documents for court filings and legal proceedings.
• Manage incoming mail and emails.

Skills

Strong organizational skills

Attention to detail

Proficiency in MS Office Suite

Typing speed of at least 70 WPM

Professional communication skills

Education

High School Diploma

Tools

Document management systems (e.g., iManage)

Job description

Salary Range: $80,000 - $92,000 Annually

General Description

The Litigation Legal Secretary provides comprehensive administrative and legal support to attorneys, ensuring efficient workflow and adherence to firm standards. This role requires strong organizational skills, attention to detail, and proficiency in legal documentation and office technology.

Essential Duties and Responsibilities

• Prepare and revise legal documents, correspondence, memoranda, and emails from written drafts and transcription.
• Assemble documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and other legal proceedings.
• Proofread all materials to ensure accuracy and compliance with firm formatting standards.
• Manage incoming mail and emails; sort, print, and distribute appropriately.
• Schedule appointments and meetings for attorneys.
• Maintain and monitor calendars for deadlines; ensure critical dates are recorded on the master calendar.
• Utilize computer and transcription equipment to produce legal documents and correspondence.

Additional Responsibilities

• Arrange attorney travel, including hotel, airline, and transportation bookings.
• Assist in preparing marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations.
• Perform other duties as assigned.

Qualifications and Requirements

• High School Diploma required.
• Prior experience as a litigation legal secretary.
• Strong typing, reading, and writing skills for document preparation and proofreading.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Familiarity with document management systems (e.g., iManage).
• Ability to type at least 70 WPM.
• Excellent organizational skills to prioritize workflow for multiple attorneys.
• Professional communication skills for interaction with clients, attorneys, vendors, and staff.
• Ability to operate office equipment, including computers, transcription devices, fax machines, and advanced photocopier functions.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.