Litigation Secretary - Labor and Employment

Adams & Martin Group; Irvine (CA); On-site; USD 48,216 - 61,992; Part time

Job summary

A leading national law firm is seeking a Litigation Legal Secretary for its Irvine office in California. This role involves maintaining electronic case files, preparing legal documents, and supporting a team of attorneys. Candidates should have at least 5 years of legal experience, proficiency with legal filing systems, and strong communication skills. The position is temporary and requires a collaborative work style in a busy litigation environment.

Qualifications

• Minimum of 5 years of legal experience, preferably in labor and employment law.
• Strong understanding of legal terminology and procedures.
• Proficiency with ECF and California state e-filing systems.
• Experience with document management systems (e.g., NetDocs or similar).
• Skilled in Microsoft Word and Outlook within a Windows environment.
• Familiarity with state and federal rules and procedures.
• Knowledge of billing software (e.g., InTapp) and expense reporting tools (e.g., Concur) is a plus.
• Ability to support 4+ active attorneys simultaneously; trial preparation experience is a plus.
• Excellent verbal and written communication skills, attention to detail, and proofreading ability.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Reliable, punctual, and able to work collaboratively in a busy litigation team environment.
• Associate degree or bachelor's degree preferred; equivalent experience considered.

Responsibilities

• Maintain and update electronic case files following established protocols.
• Prepare and revise correspondence, pleadings, and discovery submissions.
• Assist with administrative filings and exhibits in agency matters.
• Manage attorney calendars and monitor filing deadlines.
• Complete monthly expense reports and assist with client invoicing.
• Prepare notebooks and proofread documents for accuracy.
• Run conflict checks and open new client engagements.

Job description

Litigation Secretary - Labor and Employment

1 day ago Be among the first 25 applicants

This range is provided by Adams & Martin Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$35.00/hr - $45.00/hr

Business Solutions Manager @ Adams & Martin Group | Legal Recruiter

Litigation Legal Secretary - Orange County, CA

Overview

A leading national law firm focused on employment and labor law is seeking a Litigation Legal Secretary for its Orange County office. This role supports a dynamic team of attorneys by providing a full range of administrative and litigation support, ensuring efficiency and accuracy in all tasks.

Key Responsibilities

• Maintain and update electronic case files following established protocols.
• Prepare and revise correspondence, pleadings, discovery submissions, and arbitration/mediation documents for agency, state, and federal matters.
• Assist with administrative filings and exhibits in agency matters.
• Prepare exhibits for submission in various proceedings.
• Manage attorney calendars and monitor filing deadlines.
• Complete monthly expense reports and assist with client invoicing.
• Track CLE requirements and assist with bar admissions as needed.
• Coordinate travel arrangements, including flights, hotels, and transportation.
• Prepare notebooks and proofread documents for accuracy.
• Run conflict checks and open new client engagements.
• Maintain awareness of current cases and projects for assigned attorneys.
• Handle confidential and time-sensitive materials with discretion.
• Perform other administrative duties as assigned.

Qualifications

• Minimum of 5 years of legal experience, preferably in labor and employment law.
• Strong understanding of legal terminology and procedures.
• Proficiency with ECF and California state e-filing systems.
• Experience with document management systems (e.g., NetDocs or similar).
• Skilled in Microsoft Word and Outlook within a Windows environment.
• Familiarity with state and federal rules and procedures.
• Knowledge of billing software (e.g., InTapp) and expense reporting tools (e.g., Concur) is a plus.
• Ability to support 4+ active attorneys simultaneously; trial preparation experience is a plus.
• Excellent verbal and written communication skills, attention to detail, and proofreading ability.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Reliable, punctual, and able to work collaboratively in a busy litigation team environment.
• Associate degree or bachelor's degree preferred; equivalent experience considered.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

Mid-Senior level

Employment type

Temporary

Job function

Legal

Industries

Law Practice and Legal Services