Litigation Admin Assistant: Hybrid Role & Growth

Boutique Recruiting; San Francisco (CA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid schedule

Competitive salary

Annual bonus

Medical, dental, and vision coverage

Life insurance

Disability insurance

401(k) with employer contributions

Generous PTO and holidays

Parental leave

Merit increases after reviews

Career advancement opportunities

Employee resource groups

Health Savings Account

Fertility benefits

EAP

Relocation support

Job summary

Boutique Recruiting is seeking a Junior Legal Administrative Assistant to support a busy commercial litigation practice at a nationally recognized law firm. You will handle administrative tasks, coordinate court filings, manage documents, calendars, and travel, and provide proactive support to two litigation partners.

The ideal candidate has at least two years of commercial litigation experience, strong MS Word/Outlook/Excel skills, and a collaborative mindset.

Qualifications

• Minimum of 2 years of complex commercial litigation experience.
• Experience with state and federal e-filing.
• Ability to research local court rules and judge-specific filing requirements.
• Experience using document management systems such as NetDocs.
• Experience using time and billing software such as Elite.
• Strong proficiency in Microsoft Word, Outlook, and Excel.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Professional communication skills and a collaborative mindset.

Responsibilities

• Support two litigation partners with daily administrative and legal support
• Prepare, proofread, and format legal correspondence, pleadings, and other legal documents
• Coordinate and manage state and federal court filings
• Maintain attorney calendars, court deadlines, hearings, and appointments
• Schedule meetings, conference calls, and travel arrangements
• Prepare new client intake and conflict documentation
• Manage electronic and physical case files using document management systems
• Coordinate billing activities, expense reports, and attorney time entries
• Maintain client records and legal documentation
• Edit, convert, combine, and organize PDF documents
• Utilize DocuSign and firm-approved document-sharing platforms
• Collaborate with legal assistants and support staff to ensure an efficient workflow
• Assist with overflow work and provide team support as needed

Skills

Attention to detail

Organization

Communication skills

Prioritization

Team collaboration

Tools

NetDocs

Elite

DocuSign

Job description

Boutique Recruiting is seeking a Junior Legal Administrative Assistant to support a busy commercial litigation practice at a nationally recognized law firm. You will handle administrative tasks, coordinate court filings, manage documents, calendars, and travel, and provide proactive support to two litigation partners.

The ideal candidate has at least two years of commercial litigation experience, strong MS Word/Outlook/Excel skills, and a collaborative mindset.