Litigation Legal Secretary

Hall Griffin LLP; Santa Ana (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Complete benefits package

Job summary

Hall Griffin LLP, a mid-size California law firm, seeks an experienced Litigation Legal Secretary to support civil litigation. The ideal candidate will handle filing, calendaring, document management, and coordination with attorneys.

Candidates should have 5–7 years as a litigation assistant, knowledge of state and federal court rules, and proficiency with MS Office and NetDocs. We offer competitive compensation and benefits.

Qualifications

• Knowledge of state and federal rules, court rules and procedures, and calendaring.
• Experience with electronic filing and service.
• Strong organizational skills and attention to detail.

Responsibilities

• Organize and maintain legal files and documents.
• Perform data entry and file management tasks.
• Assist attorneys with scheduling meetings and managing calendars.
• Prepare legal documents, discovery shells, responses.
• Utilize document management systems to store and retrieve files.
• Review and proofread legal documents for accuracy.
• E-filing documents with various courts.

Skills

MS Office

Calendaring

Document management

Attention to detail

Tools

NetDocs

E-filing software

Job description

Mid-size law firm is seeking an experienced Litigation Legal Secretary. Candidates are expected to be able to support all aspects of civil litigation and have knowledge of state and federal court rules and procedures, local court rules, deadlines, and experience with electronic filing and service.

Knowledge:

• Position requires knowledge of state and federal rules, court rules and procedures, and calendaring.

Duties:

• Organize and maintain legal files and documents.
• Perform data entry and file management tasks.
• Assist attorneys with administrative tasks such as scheduling meetings and managing calendars.
• Prepare legal documents, discovery shells, responses.
• Utilize document management systems to store and retrieve files.
• Review and proofread legal documents for accuracy.
• E-filing documents with various courts.

Skills:

• Strong computer skills and experience using systems such as/similar to: MS Office, calendaring programs, e-filing and document management systems (i.e. NetDocs)
• Strong organizational skills to effectively manage multiple tasks/priorities and deadlines.
• Strong attention to detail for proofreading legal documents and handling tracking systems
• Excellent oral and written communication skills.

Experience:

• Minimum 5-7 years as a Legal/Litigation Assistant
• Experience in Personal Injury, a plus
• Experience in Construction Defect, a plus

This position requires a high level of organizational skills, attention to detail, and the ability to handle confidential information. The ideal candidate will have experience working in a legal environment and possess strong administrative skills.

Firm offers competitive compensation with a complete benefits package.