Legal Secretary - Litigation

Allen, Glaessner, Hazelwood & Werth, LLP; San Francisco (CA); On-site; USD 68,000 - 76,000; Full time

Benefits offered by this job

Full Benefits

401(k) plan

In-office initially, hybrid later

Job summary

Allen, Glaessner, Hazelwood & Werth, LLP in San Francisco seeks an experienced Litigation Secretary with 7+ years civil litigation desk experience to support four or more attorneys. The role requires precise calendar management, drafting and editing pleadings, and meticulous document handling.

You will use Microsoft 365, Outlook, Word, Adobe and a document management system; Prolaw or Imanage experience is a plus.

Qualifications

• Minimum 7 years' current experience on a civil litigation desk.
• Attention to detail is an absolute requirement.
• Excellent interpersonal skills; communicate professionally with clients, court staff, and others.

Responsibilities

• Support workload for 4+ attorneys on a heavy litigation desk.
• Manage attorney calendars accurately and efficiently with electronic system.
• Prepare, format, and edit legal documents such as pleadings, discovery and correspondence (TOA/TOC).
• Follow rules for service of documents and filings with Federal Courts and California Superior Courts (manual/electronic filing).
• Multitask and meet demanding deadlines.
• Manage documents in firm document management system.
• Take initiative and anticipate attorneys' needs.

Skills

Communication

Organization

Attention to detail

Teamwork

Calendar management

Tools

Microsoft 365

Word

Outlook

Adobe

Job description

Litigation Secretary (7+ Years Litigation Experience)

Salary: $49 - $55 per hour (DOE) + Full Benefits

Allen, Glaessner, Hazelwood & Werth, LLP, has an immediate opening for a full-time legal secretary to join our civil litigation practice. The ideal candidate has excellent communication and organizational skills, is dedicated and detailed oriented with 7+ years of current experience on a civil litigation desk in a law firm setting.

Job Requirements:

• Must be able to handle workload for 4+ attorneys on a heavy litigation desk.
• Must be able to manage heavy attorney calendars accurately and efficiently with electronic system.
• Must be able to prepare, format, & edit legal documents such as pleadings, discovery and correspondence (including TOA/TOC).
• Must have thorough knowledge of rules and procedures for service of documents and filings with Federal Courts and California Superior Courts (manual and electronic filing);
• Ability to multi-task and complete assignments quickly and accurately to meet demanding deadlines
• Manage documents in firm document management system
• Ability to take initiative, be resourceful and anticipate needs of attorneys

Qualifications:

• Minimum 7 years' current experience on a civil litigation desk
• Attention to detail is an absolute requirement
• Excellent interpersonal skills -- you must be able to communicate and interact with clients, court staff, and other third parties on behalf of the firm in a professional and courteous manner
• Must be a team player and be able to work effectively and courteously with your co-workers, especially in times of stress
• Will provide assistance to others within the firm when requested based on priorities of current work-in-hand, promoting teamwork and cooperation among all staff members
• Proficiency with Microsoft 365 products, including Word, Outlook and Adobe.
• Experience with document management system preferred. Imanage and Prolaw experience a plus.

We offer competitive salary and benefits package (Medical, Dental, Vision, Life/ADD, 401k).

This position will start off as 100% in the office and work towards remote hybrid after initial employment period. We require at least two days of work in the office.