Legal Assistant

Matura Farrington; San Francisco (CA); On-site; USD 70,000 - 115,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Pension plan

Disability insurance

Job summary

A leading legal firm in San Francisco is seeking a highly organized Litigation Legal Secretary to provide comprehensive administrative support to its litigation teams. This full-time position requires at least 5 years of experience as a legal secretary, particularly in litigation law. The ideal candidate will possess exceptional multitasking and communication skills, ensuring smooth operations throughout the litigation process. Competitive benefits include medical and vision insurance, along with a 401(k) plan.

Qualifications

• Minimum of 5 years of experience as a legal secretary focused on litigation or corporate law.
• Experience in a law firm setting is highly desirable.

Responsibilities

• Prepare and manage legal documents following court rules.
• Electronically file documents with state and federal courts.
• Coordinate meetings, hearings, and court appearances.
• Communicate with clients and stakeholders accurately.
• Conduct basic legal research to assist attorneys.
• Perform general administrative tasks and manage correspondence.
• Assist with tracking billable hours and preparing invoices.

Skills

Organizational skills

Communication skills

Knowledge of legal procedures

Multitasking abilities

Education

High school diploma or equivalent

Associate’s degree or Bachelor’s degree

Job description

Base pay range

$70,000.00/yr - $115,000.00/yr

We are seeking a highly organized and detail-oriented Litigation Legal Secretary to join our legal team. The ideal candidate will provide comprehensive administrative and clerical support to our litigation attorneys, ensuring the smooth operation of the litigation process. This role requires exceptional multitasking abilities, strong communication skills, and a thorough understanding of legal procedures and terminology.

Key Responsibilities

• Document Preparation and Management: Draft, revise, and proofread legal documents, including pleadings, motions, discovery responses, subpoenas, and briefs. Ensure all documents are formatted correctly and comply with court rules and deadlines.
• E‑Filing and Case Management: File documents electronically with state and federal courts. Maintain and organize case files, both electronic and physical, ensuring all records are up‑to‑date and easily accessible.
• Scheduling and Calendaring: Coordinate and schedule meetings, hearings, depositions, and court appearances. Manage attorneys’ calendars to avoid conflicts and ensure timely preparation for legal proceedings.
• Client Communication: Serve as a point of contact for clients, opposing counsel, court personnel, and other stakeholders. Handle client inquiries and relay messages accurately and promptly.
• Research and Information Gathering: Conduct basic legal research and gather relevant information to assist attorneys in case preparation. Summarize findings and compile data as needed.
• Administrative Support: Perform general administrative tasks such as answering phones, managing correspondence, organizing files, and handling mail. Order office supplies and ensure the office is well‑maintained.
• Billing and Timekeeping: Assist with tracking billable hours and preparing invoices. Ensure accurate entry of time and expenses into the firm’s billing system.

Qualifications

• Education: High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
• Experience: Minimum of 5 years of experience as a legal secretary, with a focus on litigation or corporate law. Experience in a law firm setting is highly desirable.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Legal, Administrative, and Writing/Editing

Industries

Legal Services and Law Practice

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Pension plan
• Disability insurance