Litigation Legal Practice Assistant

Nexus Staff for Businesses; Irvine (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

Nexus Staff for Businesses in Irvine, CA seeks an experienced Litigation Practice Assistant to support discovery, filings, trial prep, and billing records. You will anticipate needs of the attorneys and manage timekeeping with strict confidentiality and accuracy.

Responsibilities cover filing in state and federal courts, client communications, travel arrangements, conflict checks, and collaboration with Billing to ensure invoices are correct and timely. A strong litigation background is required.

Qualifications

• Bachelor's degree or equivalent demonstrated ability to perform the duties of the position.
• Minimum of eight (8) years of administrative experience working in an administrative support role in a legal or professional services environment.
• Experience working in Litigation required.

Responsibilities

• Develop and maintain a deep understanding of department objectives, key activities, and requirements to anticipate and proactively address the needs of the team.
• Perform administrative tasks for lawyers and other timekeepers requiring specialized knowledge of a practice area and an understanding of procedures with minimal supervision.
• Prepare and file legal documents in State and Federal courts, including electronic filings.
• Prepare other legal documents, correspondence, and binders.
• Provide other administrative duties, such as managing contacts, calendars, travel, expense reports, check requisitions, and opening and closing files.
• Support new client and business development efforts, including opening new matters and submitting conflict of interest checks.
• Code and enter timekeeper's time and costs in the firm's time and billing systems.
• Handle all tasks related to client billing to include prebills, edits/corrections, distribution and review of invoices and maintain a working knowledge of billing requirements from clients.
• Partner with the Billing team to ensure client bills are processed accurately and on time.
• Handle complex tasks, such as reviewing detailed information, submissions, and reports and coordinating the distribution of these and other materials.
• Collaborate and liaise with resources inside and outside the firm as appropriate to coordinate all aspects of workflow support for attorneys and complete projects or tasks.
• Provide overflow assistance to administrative legal support team.

Skills

Litigation knowledge

Communication skills

Project management

Confidentiality

Microsoft Office

Education

Bachelor's degree or equivalent

Job description

The Litigation Legal Practice Assistant (LPA) provides administrative support for all aspects of litigation, including discovery, court filings, trial preparation, and maintenance of time and billing records. The LPA will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments while demonstrating a general knowledge of the assigned timekeepers' practice areas and clients to ensure extraordinary client satisfaction.

Essential Duties and Responsibilities

• Develop and maintain a deep understanding of department objectives, key activities, and requirements to anticipate and proactively address the needs of the team.
• Perform administrative tasks for lawyers and other timekeepers requiring specialized knowledge of a practice area and an understanding of procedures with minimal supervision.
• Prepare and file legal documents in State and Federal courts, including electronic filings.
• Prepare other legal documents, correspondence, and binders.
• Provide other administrative duties, such as managing contacts, calendars, travel, expense reports, check requisitions, and opening and closing files.
• Support new client and business development efforts, including opening new matters and submitting conflict of interest checks.
• Code and enter timekeeper's time and costs in the firm's time and billing systems.
• Handle all tasks related to client billing to include prebills, edits/corrections, distribution and review of invoices and maintain a working knowledge of billing requirements from clients.
• Partner with the Billing team to ensure client bills are processed accurately and on time.
• Handle complex tasks, such as reviewing detailed information, submissions, and reports and coordinating the distribution of these and other materials.
• Collaborate and liaise with resources inside and outside the firm as appropriate to coordinate all aspects of workflow support for attorneys and complete projects or tasks.
• Provide overflow assistance to administrative legal support team.

Knowledge, Skills, and Abilities

• Strong litigation knowledge, skills, and abilities, including significant knowledge of Federal and State litigation practices and knowledge of local rules of courts.
• Excellent written and verbal communication skills, with the ability to effectively interact with all levels of firm personnel, clients, and vendors.
• Ability to manage multiple projects in a deadline driven environment while working across teams.
• Maintain confidentiality when handling matters for clients and other personal attorney information.
• Demonstrate a "can do" attitude and a willingness to continue learning and developing skills of an independent thinker.
• Strong knowledge of Microsoft Office Suite products.

Education and/or Experience

• Bachelor's degree and/or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.
• Minimum of eight (8) years of administrative experience working in an administrative support role in a legal or professional services environment.
• Experience working in Litigation required.