Legal Assistant/Office Coordinator

Hall Prangle & Schoonveld; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

Hall Prangle LLC in Phoenix seeks a full-time legal assistant/office coordinator with 3+ years’ experience to support local attorneys and collaborate with staff to deliver strong client results.

The role manages calendars, coordinates court appearances, drafts correspondence, maintains client files, and handles day-to-day office operations, including reception duties and vendor relations. The ideal candidate is organized, personable, and capable of multi-tasking in a fast-paced law firm setting.

Qualifications

• 3+ years as a Legal Assistant within a law firm supporting attorneys practicing litigation.
• Knowledge of law terminology, principles, and procedures.
• Knowledge of local, state, and federal court processes and related agencies.
• Proficiency in MS Office Suites (Word, Excel, Outlook); Milana and FileVine a plus.

Responsibilities

• Maintains attorneys' calendars.
• Schedules court appearances, client meetings, depositions, and other engagements; notifies attorneys of deadlines.
• Serves as intermediary between attorneys, firm personnel and the courts; relays communications.
• Generates all correspondence.
• Prepares and sends notices of filings, motions, and hearings.
• Creates and maintains client files, records, logs, and related information.
• Prepares and sends file correspondence to clients weekly with filings and status updates.
• Finalizes and files/serves court pleadings and discovery.
• Works with paralegals to ensure experts are retained and receive documents.
• Assists in reception duties, orders supplies, coordinates with building management, and plans office lunches/events.

Skills

MS Office

Outlook Calendar

Billing software

Document management

Paralegal support

Multitasking

Attention to detail

Communication skills

Tools

Milana

FileVine

Job description

Who we Are

Hall Prangle LLC is a leading national trial defense law firm with a longstanding reputation for our success at trial, especially in high-exposure cases related to healthcare law. Our staff assert a team-centric approach to support our attorneys and cases, while maintaining a collegial culture where exceptional legal professionals want to work.

About the Role

Hall Prangle is seeking to hire a full-time legal assistant/office coordinator in its Phoenix office who has at least three (3) years’ experience as a legal assistant. The legal assistant/office coordinator will be assigned local attorneys and work collaboratively with them and the other staff to efficiently provide our clients with the best possible results. This legal assistant/office coordinator will also coordinate day-to-day office operations, including general office responsibilities. The right candidate will be skilled and hard-working as well as pleasant and personable.

Responsibilities

• Maintains attorneys' calendars.
• Schedules court appearances, client meetings, depositions, and other engagements. Ensures there are no scheduling conflicts and notifies attorneys of pending deadlines.
• Serves as intermediary between attorneys, firm personnel and the courts, relaying communications between each group.
• Generates all correspondence.
• Prepares and sends notices of filings, motions, and hearing to appropriate parties.
• Creates and maintains client files, records, logs, and any other information in relation to case file.
• Prepares and sends file correspondence to clients weekly with filings and status updates.
• Finalizes and files/serves all Court pleadings and discovery.
• Works with paralegals to ensure experts are retained and receive necessary documents.
• General office coordinator responsibilities including but not limited to assisting with reception duties, maintaining/ordering office supplies, coordinating with building management as needed, assist in planning office lunches/events, submitting vendor invoices, and general upkeep of the office.

What You will Need to Succeed

• 3+ years as a Legal Assistant within a law firm supporting attorneys practicing litigation.
• Knowledge of concepts, terminology, principles, and procedures of the law.
• Knowledge of functions and jurisdictions of local, state, and federal courts and related agencies.
• Highly proficient using MS Office Suites: Word, Excel, Outlook, Billing Software, and On-Line Document Management Software. Experience with Milana and FileVine a plus.
• Expertise in using Outlook Calendars for scheduling and maintaining attorneys' busy court schedules.
• Experience in creating and maintaining documents, formatting, inputting, editing, retrieving, and copying; coordinating case preparation.
• Experience in tracking billing hours through billing software.
• Must be highly organized, able to multitask and juggle competing priorities in a fast-paced environment.
• Strong time management skills and strong attention to detail.
• Excellent communication and organizational skills.

Why Hall Prangle?

Hall Prangle employees across the country demonstrate the firm's tireless commitment to excellence. We are committed to being the firm where our remarkable clients want to do business, talented teams want to work, and our communities can expect our support.

Our Benefits

Our goal is to support the well-being of our employees physically, emotionally, financially, and professionally.

• Competitive total compensation
• Full benefit package including group medical, dental, and vision coverage
• Basic Life Insurance, Long-and short-term disability, AD&D
• 401(k) Plan
• Annual Wellness benefits
• Referral bonus program

Hall Prangle LLC is an Equal Opportunity and Aff...? Only applicants meeting the above-noted experience level and skills will be considered. This position is not eligible for relocation assistance. No third party or recruiting agency resumes will be accepted.