Litigation Legal Assistant

Sills Cummis & Gross P.C.; Newark (NJ); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Life Insurance

Short-term and long-term disability

401K

PTO and holidays

Job summary

Sills Cummis & Gross P.C. in Newark, NJ seeks a Litigation Legal Assistant with strong litigation background to work with attorneys and independently.

The role includes court filings in Federal, State, and Bankruptcy Courts, document prep, and extensive use of Litera and iManage. Requirements include 5+ years of law firm experience, a High School Diploma (Associate/Bachelor's preferred), and proficiency in Microsoft Office and related document management systems.

Qualifications

• 5+ years of law firm experience.
• High School Diploma required; Associate/Bachelor's degree preferred.

Responsibilities

• Daily admin tasks: phones, mail, calendar, and document preparation.
• Editing and revising documents; using Litera and Compare Docs.
• Court filings in Federal, State, and Bankruptcy Courts; e-filing.

Skills

Attention to detail

Organization

Communication

Independent work

Education

High School Diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Outlook

iManage

Litera Compare

Intapp Time

Intapp Billstream

Kofax Power PDF

Best Authority

Litera

DocuSign

Job description

Litigation Legal Assistant with a strong litigation background, capable of working with attorneys and independently.

• Daily admin tasks such as answering phones, preparing outgoing mail and sorting incoming mail; monitor Outlook calendar;
• Editing and revising documents; extensive use of Compare Docs and Litera
• Assist with document conversion and clean up; create and revise legal documents adhering to Firm styles and guidelines;
• Facilitating effective communication;
• Court filings through the E-filing system for both Federal Court, State Court and Bankruptcy Court;
• Services of Documents;
• Create and edit Tables of Authorities and Tables of Contents using Best Authorities;
• Create Hyperlink and Briefs through Lexis and Westlaw; Bookmark PDF;
• Enter and edit attorney time entries through Intapp Time;
• Fill out expense reports;
• Filing documents in case files;
• Assist attorneys in preparing for trials by organizing exhibits, preparing trial binders, and coordinating logistics for court appearances.
• Lite Paralegal work and lien interaction;
• Non-legal research; set up reservation for travel and restaurants.
• Involvement in some aspects of billing.
• Assist other Legal Assistants as support during absences.

Job Requirements:

• Strong administrative skills with an emphasis on excellent attention to detail and organization
• Ability to work independently and complete a high volume of work in a timely manner;
• Ability to multitask and prioritize assignments while consistently delivering quality work product;
• Proven experience performing under pressure in a fast -paced environment, both individually and within a team setting;
• Flexibility to occasionally arrive early or stay late as necessary;
• Proficiency with Microsoft Office, particularly Windows 10, Microsoft 365, Word, Outlook, Excel, Teams, Kofax Power PDF, iManage Document Management System, Best Authority, Intapp Time, Intapp Billstream, Legal Numbering, Litera Compare, Big Hand Dictation, Zoom and DocuSign;
• Strong written and verbal communication and interaction with support staff, professional staff and clients;
• Holds a current Notary Public commission or will acquire within the first 6 months of employment;
• Professional demeanor, appearance and positive attitude.

Education and Experience:

• 5+ years of law firm experience
• High School Diploma required, Associate/Bachelor's degree preferred

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

We offer a competitive salary and for full-time roles, a benefits package including:

• Life Insurance
• Short-term and long-term disability plans
• 401K
• 18 days of paid time off (PTO)/year, paid holidays, and floating holiday(s) to take as you wish (25 days of PTO/year after 5 years of service)
• Health Savings and Flexible Spending Account options to help save money on healthcare.
• Wellness – Gym reimbursement
• Employee Assistance Program
• Pet Insurance

The base annual salary range for this role is $80,000 to $110,000. This is a non-exempt position, that reports to the Administrative Manager. Base annual salary depends on a wide array of factors, including but not limited to skill set, years and depth of experience and certifications. This is a hybrid position reporting to our Newark, NJ location.

Sills Cummis & Gross is committed to providing an equal employment opportunity for all applicants and employees. All employment decisions including those relating to hiring, promotion, transfers, benefits, compensation and placement, will be made without regard to race, color, ancestry, national origin, citizenship, age, physical and/or mental disability, medical condition, pregnancy, genetic characteristics, religion, religious dress and/or grooming, gender, gender identity, gender expression, sexual orientation, marital status, U.S. military status, political affiliation, or any other class protected by state and/or federal law.