Litigation Legal Assistant

Sills Cummis & Gross P.C.; New York (NY); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Life Insurance

Disability plans

401K

PTO 18 days / year (25 days after 5y)

Holidays & floating holidays

Health Savings & FSA

Wellness – Gym reimbursement

Employee Assistance Program

Pet Insurance

Job summary

Sills Cummis & Gross P.C. is seeking a Patent Litigation Legal Assistant to support attorneys with detail-oriented document review, e-filing, and trial logistics in a hybrid New York-based role.

The successful candidate will manage extensive document work, billing entries, and coordination with clients, while maintaining compliance with firm standards and schedules. High attention to detail is essential.

Qualifications

• Strong administrative skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to multitask and prioritize in a fast-paced law firm environment.
• Professional demeanor and solution-oriented approach.

Responsibilities

• Edit and revise documents; extensive use of Litera and Compare Docs.
• Assist with document conversion and clean up; prepare and revise legal documents per firm style.
• Coordinate communication; support attorneys and clients.
• Handle court filings via E-filing for Federal, State, and Bankruptcy courts.
• Create Tables of Authorities/Contents using Best Authority; manage hyperlinks and briefs.
• Support trial preparation by organizing exhibits and coordinating logistics for appearances.

Skills

Administrative skills

Attention to detail

Excellent communication

Organizational skills

Multitasking

Independent work

Notary Public

Education

High School Diploma

Associate/Bachelor’s degree preferred

Tools

Litera

CompareDocs

E-filing systems

Aderant Time

Intapp Time

Intapp Billstream

DocuSign

iManage

Best Authority

Nuance PDF Converter

Zoom

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

Job description

Sills Cummis & Gross P.C. is a full-service corporate law firm with offices located in New Jersey, New York, and Florida. The Firm prides itself on providing quality and effective legal services to a diverse range of clients from Fortune 500 companies to emerging growth businesses and foreign corporations conducting business within the United States.

It is our goal to be the best service provider to our client base. To achieve this goal, we understand that our team is our greatest asset. By working at Sills Cummis & Gross you will have a distinct and unique opportunity of long‑term professional development, diverse assignments, and a supportive work environment. The successful candidate will join a team of highly skilled lawyers and support staff and be a contributing member to a sophisticated and successful legal practice. We will provide you with the tools and training to support our attorneys and provide you with a platform to share your ideas and develop your skills.

We are currently looking for a motivated and experienced Patent Litigation Legal Assistant. The position will provide legal assistance to attorneys, focusing on detail and accuracy. The Litigation Legal Assistant will ensure all data and legal documents are complete and error‑free, meticulously reviewing all work for discrepancies.

Essential Functions:

Litigation Legal Assistant with a strong litigation background, capable of working with attorneys and independently.

• Editing and revising documents; extensive use of Litera and Compare Docs;
• Assist with document conversion and clean up documents; create and revise legal documents adhering to Firm’s styles and guidelines;
• Facilitating effective communication;
• Court filings through the E‑filing system for both Federal Court and State Court and Bankruptcy Court; Services of Documents;
• Create and edit Tables of Authorities and Tables of Contents using Best Authority;
• Create Hyperlink and Briefs through Lexis and Westlaw; Bookmark PDF;
• Assist attorneys in preparing for trials by organizing exhibits, preparing trial binders, and coordinating logistics for court appearances;
• Conduct electronic searches and provide references and order file histories;
• Organize legal papers for service and filing, including preparing inventory for file shipments and maintaining legal files in chronological order to assist litigation attorneys
• Light paralegal work; assist with preparation for trial support and client interaction;
• Non‑legal research; set up reservation for travel and restaurants;
• Daily admin tasks, such as answering phones, preparing outgoing mail and sorting incoming mail; monitor Outlook calendar
• Involvement in some aspects of billing; Enter and edit attorney time entries through Aderant and Intapp; Fill out expense reports;
• Assist other Legal Assistants as support during absences.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Requirements:

• Strong administrative skills with an emphasis on excellent attention to detail and organization;
• Excellent communication and interpersonal skills;
• Ability to work independently and complete a high volume of work in a timely manner;
• Ability to multitask and prioritize assignments while consistently delivering quality work product;
• Proven experience to perform under pressure in a fast‑paced environment, both individually and within a team setting;
• Flexibility to occasionally arrive early or stay late as necessary;
• Proficiency with Microsoft Office, particularly Windows 10, Microsoft Office 365, Word, Outlook, Excel, PowerPoint, Nuance PDF Converter, iManage Document Management System, Best Authority, Intapp Time, CompareDocs, Litera, Big Hand Dictation System, Intapp Billstream, Zoom, Microsoft Teams; and DocuSign
• Strong written and verbal communication and interaction with support staff, professional staff and clients;
• Holds a current Notary Public commission or will acquire within the first 6 months of employment;
• Professional demeanor and appearance and positive attitude.

Education and Experience:

• 5+ years of law firm Patent and Litigation experience
• High School Diploma required, Associate/Bachelor’s degree preferred

We offer a competitive salary and for full‑time roles, a benefits package including:

• Life Insurance
• Short‑term and long‑term disability plans
• 401K
• 18 days of paid time off (PTO)/year, paid holidays, and floating holiday(s) to take as you wish (25 days of PTO/year after 5 years of service)
• Health Savings and Flexible Spending Account options to help save money on healthcare.
• Wellness – Gym reimbursement
• Employee Assistance Program
• Pet Insurance

The base annual salary range for this role is $80,000 to $110,000. This is a non‑exempt position, that reports to the Office Manager. Base annual salary depends on a wide array of factors, including but not limited to skill set, years and depth of experience and certifications. This is a hybrid position reporting to our New York, NY location.

Sills Cummis & Gross is committed to providing an equal employment opportunity for all applicants and employees. All employment decisions including those relating to hiring, promotion, transfers, benefits, compensation and placement, will be made without regard to race, color, ancestry, national origin, citizenship, age, physical and/or mental disability, medical condition, pregnancy, genetic characteristics, religion, religious dress and/or grooming, gender, gender identity, gender expression, sexual orientation, marital status, U.S. military status, political affiliation, or any other class protected by state and/or federal law.