Legal Administrative Assistant – Litigation

Nilan Johnson Lewis PA; Minneapolis (MN); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Hybrid Working Policy

Paid Time Off

Medical, Dental, and Vision Insurance

401(k) Employer Match and Profit Shar

Job summary

Nilan Johnson Lewis PA in Minneapolis seeks a highly skilled Legal Administrative Assistant to support attorneys, paralegals, and other professionals across our litigation practice areas.

The role requires 5–15 years of legal administrative experience, strong proofreading, and proficiency with Word, Excel, PowerPoint, PDF, NetDocuments, and filing systems (ECF Odyssey). Hybrid onsite work is required, with on-site presence at least three days per week.

Qualifications

• 5-15 years of legal administrative experience in litigation.
• Experience in labor & employment, product liability or business litigation.
• Substantive experience with electronic federal and state court filings and related rules.

Responsibilities

• Proactively manage workload supporting 3-4 attorneys.
• Draft memos and legal documents; proofread and edit.
• Maintain client files and records in document management system.
• Upload pleadings and discovery to DMS; calendar reminders and docketing.
• Open/close client files following firm procedures.
• Perform initial conflict checks in billing system; process invoices.
• Schedule meetings and arrange travel.
• Maintain CLE records and renewals for assigned attorneys.

Skills

Attention to detail

Communication skills

Organizational skills

AI tools familiarity

Tools

Word

Excel

PowerPoint

PDF software

NetDocuments

Job description

We seek a highly skilled Legal Administrative Assistant to join our team and support attorneys, paralegals, and other professionals across our litigation practice areas. The ideal candidate has a positive, can-do attitude, is flexible, and enjoys variety in their work.

Responsibilities:

• Proactively and efficiently manage a varied workload by supporting 3-4 attorneys.
• Prepare correspondence and draft memos and other legal documents, using template software as appropriate; proofread and edit documents; and perform basic legal research using firm databases and resources (e.g., retrieving cases, citations, and statutes).
• Maintain client files and records, including email and electronic documents, using the firm’s records and document management system.
• Upload pleadings and discovery to the document management system.
• Establish and maintain calendars and deadline reminders, including docketing software.
• Follow firm procedures for opening and closing client files.
• Access, search and prepare services/filings using the ECF filing system and Odyssey filing system in both federal and state court.
• Provide general administrative support, including hard-copy and electronic filing, photocopying, scanning, and mail review and distribution.
• Perform initial conflict checks in the billing system, and process invoices and monthly expense reports.
• Schedule meetings and handle travel arrangements.
• Maintain and update CLE records and membership renewals for assigned attorneys.
• Maintain positive interaction with clients; observe confidentiality of attorney-client relationship.

Qualifications:

• 5-15 years of legal administrative experience with a strong demonstrated knowledge of litigation and the litigation process.
• Labor & employment, product liability and/or business litigation experience required.
• Experience or openness to filing in California.
• Substantive experience with and knowledge of electronic federal and state court filings, rules, processes and procedures.
• Exceptional attention to detail and strong proofreading skills (content, format and grammar).
• Solid technical aptitude and advanced skills in Word, Excel, PowerPoint and PDF software; experience with NetDocuments a plus.
• Experience using, or willingness to adopt, AI tools to enhance legal administrative work, including drafting documents, proofreading for accuracy, refining communications, and summarizing a variety of materials, while maintaining sound professional judgment.
• Excellent communication, attention to detail and organizational skills to effectively manage multiple and challenging tasks in a fast-paced environment under tight time constraints.
• Ability to work Monday through Friday from 8:30 a.m. to 5:00 p.m., with the flexibility to meet client needs and maintain an onsite presence at least three days per week.

Compensation:

We are committed to providing salary ranges for all open positions. Please note that the specific compensation for this role will be determined based on your experience, qualifications and internal equity considerations.

The salary range for this position is: $70,000 – $85,000 annually. This range reflects the base salary for this position. We have other benefits associated with this position which are listed below.

• Competitive Compensation Package
• Medical, Dental, and Vision Insurance
• Hybrid Working Policy
• Paid Time Off
• 401(k) Employer Match and Profit Sharing

We are a proud member of Twin Cities Diversity in Practice!

NJL is a proud member of LCLD and part of the LCLD Fellows Program.