Assistant Managing Clerk

Sills Cummis & Gross P.C.; New York (NY); Hybrid; USD 90,000 - 112,000; Full time

Benefits offered by this job

Life Insurance

Short-term and long-term disability

401K

18 days PTO/year; 25 days after 5 yrs

Health Savings and Flexible Spending

Wellness – Gym reimbursement

Employee Assistance Program

Pet Insurance

Job summary

Sills Cummis & Gross P.C. is a full-service commercial law firm with offices in New Jersey, New York, and Florida. The Assistant Managing Clerk supports its litigation practice by maintaining the docketing and calendaring system, coordinating court filings, and ensuring deadlines are met.

This hybrid role reports to the Managing Clerk in the New York office. The candidate will review filings, manage the docket, and assist with day-to-day operations while collaborating with attorneys and staff.

Qualifications

• Bachelor's degree required.
• Minimum of 3 years of litigation docketing or managing clerk experience.
• Experience with docketing and calendaring systems, including CourtAlert, CompuLaw, or similar platforms.
• Proficiency with PACER, NYSCEF, eTrack, eCourts, and other court databases.
• Strong knowledge of the CPLR and Federal Rules of Civil Procedure (FRCP).
• Excellent organizational, communication, and problem-solving skills.
• Strong attention to detail and ability to manage multiple priorities.
• Flexibility to work additional hours as needed to meet filing deadlines.
• Notary Public certification preferred.

Responsibilities

• Review court filings, pleadings, orders, and other documents to identify and calculate deadlines per court rules.
• Maintain and ensure accuracy of the docketing and calendaring system.
• Verify filings for compliance with filing requirements.
• Electronically file documents in federal and state courts; coordinate manual filings when necessary.
• Conduct docket searches and provide research support to attorneys.

Skills

Docketing knowledge

Court rule knowledge

Organizational skills

Communication skills

Problem-solving

Time management

Notary (preferred)

Education

Bachelor's degree

Tools

CourtAlert

CompuLaw

PACER

NYSCEF

eTrack

eCourts

Job description

Sills Cummis & Gross P.C. is a full-service commercial law firm with offices located in New Jersey, New York, and Florida. The Firm prides itself on providing quality and effective legal services to a diverse range of clients from Fortune 500 companies to emerging growth businesses and foreign corporations conducting business within the United States.

It is our goal to be the best service provider to our client base. To achieve this goal, we understand that our team is our greatest asset. By working at Sills Cummis & Gross you will have a distinct and unique opportunity of long-term professional development, diverse assignments, and a supportive work environment. The successful candidate will join a team of highly skilled lawyers and support staff and be a contributing member to a sophisticated and successful legal practice. We will provide you with the tools and training to support our attorneys and provide you with a platform to share your ideas and develop your skills.

The Assistant Managing Clerk supports the firm's litigation practice by maintaining the docketing and calendaring system, coordinating court filings, and ensuring compliance with applicable court rules and deadlines. This position serves as a resource for attorneys and staff on procedural and filing matters and assists the Managing Clerk with the day-to-day operations of the department.

Essential Functions

• Review court filings, pleadings, orders, and other litigation documents to identify and calculate deadlines in accordance with applicable court rules.
• Maintain the firm's docketing and calendaring system, ensuring accuracy and completeness of all entries.
• Review filings for compliance with court rules and filing requirements.
• Electronically file documents in federal and state courts and coordinate manual filings when necessary.
• Conduct docket searches, retrieve court documents, and provide procedural and court rule research support to attorneys.
• Monitor federal and state court dockets, including new filings and case developments.
• Coordinate service of process for summonses, subpoenas, and related legal documents.
• File court documents at local courthouses as needed.
• Assist the Managing Clerk with departmental projects and daily operations.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Requirements:

• Bachelor's degree required.
• Minimum of 3 years of litigation docketing or managing clerk experience in a Managing Clerk’s office law firm.
• Experience with docketing and calendaring systems, including CourtAlert, CompuLaw, or similar platforms.
• Proficiency with PACER, NYSCEF, eTrack, eCourts, and other court databases.
• Strong knowledge of the CPLR and Federal Rules of Civil Procedure (FRCP).
• Excellent organizational, communication, and problem-solving skills.
• Strong attention to detail and ability to manage multiple priorities.
• Flexibility to work additional hours as needed to meet filing deadlines.
• Notary Public certification preferred.

Salary and Benefits Package for Full-Time Roles

• Life Insurance
• Short-term and long-term disability plans
• 401K
• 18 days of paid time off (PTO)/year, paid holidays, and floating holiday(s) (25 days of PTO/year after 5 years of service)
• Health Savings and Flexible Spending Account
• Wellness – Gym reimbursement
• Employee Assistance Program
• Pet Insurance

The base annual salary range for this role is $90,000-$112,000. This is a Non-Exempt position that reports to the Managing Clerk. Base annual salary depends on a wide range of factors, including but not limited to skill set, years and depth of experience and certifications. This is a hybrid position reporting to our New York Office location.

Sills Cummis & Gross is committed to providing an equal employment opportunity for all applicants and employees. All employment decisions including those relating to hiring, promotion, transfers, benefits, compensation and placement, will be made without regard to race, color, ancestry, national origin, citizenship, age, physical and/or mental disability, medical condition, pregnancy, genetic characteristics, religion, religious dress and/or grooming, gender, gender identity, gender expression, sexual orientation, marital status, U.S. military status, political affiliation, or any other class protected by state and/or federal law.