Litigation Legal Assistant

Grant-Shannon; Minneapolis (MN); On-site; USD 45,000 - 70,000; Full time

Job summary

Grant-Shannon is seeking a Litigation Legal Administrative Assistant to support attorneys in a busy practice. The ideal candidate has substantial litigation support experience, strong proofreading, and hands-on court filing expertise.

You will assist 3-4 attorneys, draft and format legal documents, manage calendars and docketing, and handle electronic filing through ECF and state Odyssey systems. California filing familiarity is a plus.

Qualifications

• 5-15 years of legal administrative experience.
• Strong litigation background.
• Experience in Labor & Employment, Product Liability, or Business Litigation.
• California filing experience or willingness to learn California procedures.

Responsibilities

• Support 3-4 attorneys with daily legal administrative needs.
• Draft, proofread, edit, and format legal documents, correspondence, and memoranda.
• Conduct basic legal research, including retrieving cases, statutes, and citations.
• Maintain electronic client files and document management systems.
• Upload pleadings and discovery documents.
• Manage calendars, deadlines, and docketing systems.
• Open and close client files following firm procedures.
• Prepare and file documents through Federal ECF and state Odyssey filing systems.
• Process conflict checks, invoices, and expense reports.
• Coordinate meetings, travel, CLE tracking, and attorney memberships.
• Maintain professional client communications and confidentiality.

Skills

Litigation support

Proofreading

Time management

Client service

Communication

Tools

Microsoft Word

Microsoft Excel

PowerPoint

PDF software

NetDocuments

Job description

Job Description

Job Description

This role is a Litigation Legal Administrative Assistant supporting attorneys in a busy litigation practice. The strongest candidates will have substantial litigation support experience and hands-on court filing expertise.

Key Responsibilities

• Support 3-4 attorneys with daily legal administrative needs.
• Draft, proofread, edit, and format legal documents, correspondence, and memoranda.
• Conduct basic legal research, including retrieving cases, statutes, and citations.
• Maintain electronic client files and document management systems.
• Upload pleadings and discovery documents.
• Manage calendars, deadlines, and docketing systems.
• Open and close client files following firm procedures.
• Prepare and file documents through:
• Federal ****ECF**** systems
  • State court Odyssey filing systems
• Process conflict checks, invoices, and expense reports.
• Coordinate meetings, travel, CLE tracking, and attorney memberships.
• Maintain professional client communications and confidentiality.

Required Qualifications

Experience

• 5-15 years of legal administrative experience.
• Strong litigation background.
• Experience in one or more of:
• * Labor & Employment
  • Product Liability
  • Business Litigation
• California filing experience or willingness to learn California procedures.

Technical Skills

• Federal and state electronic court filings.
• Advanced Microsoft Word, Excel, PowerPoint, and PDF software skills.
• NetDocuments experience is a plus.
• Comfort using AI tools for drafting, proofreading, communication refinement, and summarization.

Core Competencies

• Exceptional proofreading and attention to detail.
• Strong organization and time management.
• Ability to handle multiple priorities under tight deadlines.
• Excellent communication and client-service skills.
• Flexibility and adaptability in a fast-paced environment.

Top Candidate Profile

The ideal candidate would likely have:

• 7+ years of litigation legal assistant experience.
• Extensive federal and state e-filing experience.
• Calendar and docket management expertise.
• Experience supporting multiple attorneys simultaneously.
• Strong document production and proofreading skills.
• Familiarity with document management systems such as NetDocuments.
• Experience in labor/employment, business litigation, or product liability matters.