Legal Assistant

HRB; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

HRB is seeking a Legal Assistant to provide high-level administrative and document support to attorneys and staff, with a focus on complex class action litigation. You will prepare, format, revise, and proofread litigation documents and filings, while maintaining confidentiality and adhering to firm standards.

The role requires advanced Word formatting, strong proofreading skills, and experience with document management systems.

Qualifications

• 3+ years of experience supporting complex, high-volume litigation.
• Proficient in Word and Adobe with document management systems.
• Strong grammar, proofreading, and editing skills.

Responsibilities

• Prepare, format, and revise complex litigation documents (pleadings, motions, briefs, discovery).
• Apply advanced formatting in Word (TOC/TOA, numbering, redlines, headers/footers).
• Draft shells and materials for attorney review; proofreading for consistency.
• Maintain electronic and paper files per firm policies and retention rules.
• Assist with time entry and case billing; support litigation workflow.
• Collaborate with paralegals and attorneys to meet deadlines and standards.

Skills

Legal secretarial experience

Advanced Word formatting

Proofreading/editing

Time entry / billing support

Tools

Microsoft Word

Adobe

NetDocuments

Tabs3

Everlaw

Westlaw

Job description

Overview

The Legal Assistant provides high-level administrative and document support to attorneys and firm staff, with a strong focus on complex class action litigation. This role is responsible for advanced secretarial support tasks and the accurate preparation, formatting, revision, and proofreading of litigation documents, correspondence, and filings. The Legal Assistant must maintain confidentiality and act under the discretion of attorneys and paralegals, while adhering to firm standards.

Key Responsibilities

• Prepare, format, and revise complex documents including pleadings, motions, briefs, and discovery using firm templates and style guides, under the direction of attorneys and paralegals.
• Apply advanced and complex formatting in Microsoft Word and other software, including TOC/TOA, numbering, redlines/blacklines, headers/footers, margins, etc.
• Draft document shells and prepare materials for attorney and paralegal review, including proofreading for consistency, formatting errors, and basic accuracy.
• Maintain, organize, and manage electronic and paper files in accordance with firm policies and document retention requirements, including case administrative charts and indices.
• Prepare and organize binders (electronic and hard copy), including covers, spines, and indices, and handle printing and document production needs.
• Assist Attorneys and Accounting Department with time entry and case billing support.
• Support litigation workflow by providing administrative and project-based assistance to attorneys and paralegals across case matters.
• Collaborate with paralegals, attorneys, and other firm staff to ensure deadlines are met and document output meets professional and jurisdictional standards.

Qualifications

• Minimum 3 years of experience as a legal assistant, legal secretary, or legal word processor, with demonstrated experience supporting complex, high-volume litigation.
• Proficient in Microsoft Word and Adobe, with experience in document management systems and litigation platforms (e.g., NetDocuments, Tabs3, Everlaw, Westlaw).
• Strong grammar, proofreading, and editing skills, with the ability to produce accurate and polished work.

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