Litigation Legal Assistant

Adams & Martin Group; Kansas City (MO); On-site; USD 42,000 - 60,000; Full time

Job summary

Adams & Martin Group in Kansas City seeks an organized administrative professional to draft, review, and manage documents, coordinate calendars, and track milestones for multiple projects.

You will handle invoices, expenses, time tracking, travel arrangements, and onboarding support, partnering with internal and external stakeholders. This role emphasizes accuracy and timely completion of administrative tasks.

Qualifications

• Experience with organizing physical and electronic files and maintaining records.
• Proven ability to manage calendars, schedules, meetings, and deadlines.
• Experience processing expenses, reimbursements, invoices and time tracking.

Responsibilities

• Draft, review, proofread, and distribute documents and correspondence with accuracy and completeness.
• Manage electronic document submissions, retrievals, and record maintenance in designated systems.
• Maintain and organize physical and electronic files, including document management, filing, and scanning.
• Process administrative and financial transactions, including expenses, reimbursements, invoices, billing records, and time tracking.
• Support project preparation and execution, including tracking timelines, milestones, and deliverables.
• Coordinate multiple calendars, schedules, meetings, and appointments; manage deadlines and priorities.
• Perform transcription and document conversion tasks as needed.
• Assist with information gathering, document preparation, and meeting coordination.
• Support onboarding and administrative setup processes, including reviews and records maintenance.
• Coordinate travel arrangements and related logistics.
• Track professional development requirements and compliance reporting.
• Communicate project updates and deadlines to internal and external stakeholders.

Skills

Document management

Calendar management

Travel coordination

Finance & invoicing

Communication

Tools

Microsoft Office

Job description

• Draft, review, proofread, and distribute documents and correspondence, ensuring accuracy, proper formatting, and completeness of all supporting materials.
• Manage electronic document submissions, retrievals, and record maintenance within designated systems.
• Maintain and organize physical and electronic files, including document management, filing, and scanning.
• Process administrative and financial transactions, including expenses, reimbursements, invoices, billing records, and time tracking, ensuring accuracy and timely completion.
• Support project preparation and execution activities, including tracking timelines, milestones, and key deliverables.
• Manage multiple calendars, schedules, meetings, and appointments while coordinating deadlines and priorities.
• Perform transcription and document conversion tasks as needed.
• Assist with information gathering, document preparation, and coordination of meetings, interviews, or other scheduled events.
• Support onboarding and administrative setup processes, including conducting reviews, preparing required documentation, and maintaining records.
• Coordinate travel arrangements and related logistics.
• Track professional development requirements, certifications, training records, and compliance reporting.
• Communicate effectively with internal and external stakeholders regarding project updates, deadlines, and ongoing initiatives.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.