Litigation Secretary - Floater

Adams & Martin Group; San Francisco (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

Adams & Martin Group in San Francisco seeks a versatile Legal Assistant (Floater) to provide comprehensive support across litigation and transactional matters. You will prepare and edit documents, manage court filings, assist with discovery, and coordinate client onboarding and billing setup.

Ideal candidates have 5+ years of professional experience in a law firm or similar environment, strong MS Office and legal software proficiency, excellent organization and communication skills, and the

Qualifications

• 5+ years of professional experience in a law firm or similar environment.
• Strong knowledge of Microsoft Office and legal software (e.g., NetDocs, InTapp, Chrome River).
• Excellent organizational, communication, and proofreading skills.
• Ability to support multiple attorneys and manage shifting priorities.
• Understanding of legal terminology and processes (litigation experience strongly preferred).
• Professional, adaptable, and proactive mindset with a willingness to learn.

Responsibilities

• Provide comprehensive administrative and legal support to attorneys across multiple practice areas.
• Prepare, edit, format, and compare legal documents, including pleadings, contracts, and correspondence.
• Manage court filings and assist with discovery processes.
• Support transactional matters, including closing documents and binders.
• Draft shells for pleadings and other legal filings.
• Coordinate client onboarding, conflicts checks, and billing setup.
• Enter and review attorney time entries and assist with billing compliance.
• Maintain and organize matter files, databases, and records.
• Coordinate travel arrangements and process expense reports.
• Manage competing priorities and workflows to meet deadlines.

Skills

Law firm experience

Microsoft Office

Legal software knowledge

Legal terminology

Attention to detail

Education

Tools

NetDocs

InTapp

Chrome River

Job description

Litigation & Transactional Legal Assistant (Floater)
Our client is seeking a versatile and detail-oriented Legal Assistant to join our team in a floater capacity, providing critical support across both litigation and transactional practices. This role is ideal for someone who thrives in a dynamic environment, enjoys variety in their work, and is eager to support attorneys on high-impact matters.

What You'll Do:

• Provide comprehensive administrative and legal support to attorneys across multiple practice areas
• Prepare, edit, format, and compare legal documents, including pleadings, contracts, and correspondence
• Manage court filings and assist with discovery processes
• Support transactional matters, including closing documents and binders
• Draft shells for pleadings and other legal filings
• Coordinate client onboarding, conflicts checks, and billing setup
• Enter and review attorney time entries and assist with billing compliance
• Maintain and organize matter files, databases, and records
• Coordinate travel arrangements and process expense reports
• Manage competing priorities and workflows to meet deadlines

What You Bring:

• 5+ years of professional experience (law firm or similar environment preferred)
• Strong knowledge of Microsoft Office and legal software (e.g., NetDocs, InTapp, Chrome River)
• Excellent organizational, communication, and proofreading skills
• Ability to support multiple attorneys and manage shifting priorities
• Understanding of legal terminology and processes (litigation experience strongly preferred)
• Professional, adaptable, and proactive mindset with a willingness to learn

Why This Role?

This is a great opportunity for someone looking to expand their experience across both litigation and transactional work while gaining exposure to a variety of matters and attorneys. You'll play a key role in keeping operations running smoothly and supporting the success of the broader team.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.