Litigation Legal Assistant

Matura Farrington, Inc.; California; On-site; USD 60,000 - 85,000; Full time

Job summary

Matura Farrington, Inc., a California-based law firm, seeks an experienced Litigation Legal Secretary to support a busy team of attorneys. You will manage court filings, deadlines, and complex documents in a fast-paced environment.

Key duties include preparing pleadings, handling electronic filings in state and federal courts, TOC/TOA, calendar management, and coordinating meetings and travel. The ideal candidate has 5+ years in litigation and strong organizational skills.

Qualifications

• Minimum of 5 years of legal secretarial experience, preferably in litigation.
• Strong knowledge of litigation procedures, court rules, and state and federal e-filing requirements.
• Experience preparing, formatting, and proofreading complex legal documents, including TOCs and TOAs.
• Proficiency in Microsoft Office Suite, particularly Word, Outlook, Excel, and PowerPoint.
• Experience with legal document management systems; iManage or similar platforms preferred.
• Strong litigation calendaring, deadline management, and organizational skills.
• Ability to work independently, support multiple attorneys, and manage competing deadlines.
• Flexibility to work overtime as needed.

Responsibilities

• Prepare, revise, format, and proofread pleadings, motions, discovery documents, correspondence, and other legal materials.
• Handle electronic filings in state and federal courts, ensuring compliance with applicable court rules and procedures.
• Prepare and update Tables of Contents (TOC) and Tables of Authorities (TOA).
• Manage litigation calendars, track critical deadlines, and coordinate attorney schedules.
• Assemble exhibits and supporting materials for court filings, depositions, hearings, mediations, arbitrations, and trials.
• Maintain organized case files and assist with new client and matter openings.
• Coordinate meetings, appointments, travel arrangements, and other administrative needs.
• Provide administrative support to multiple attorneys while managing competing priorities and deadlines.
• Assist with presentations, attorney materials, and other special projects as needed.
• Collaborate with other legal support staff and provide overflow assistance when necessary.

Skills

Litigation experience

Organizational skills

Court filings

MS Office Suite

e-filing knowledge

Deadline management

Independence

Overtime flexibility

Tools

iManage

Job description

A California-based law firm is seeking an experienced Litigation Legal Secretary to provide comprehensive administrative and litigation support to a busy team of attorneys. The ideal candidate will have strong litigation experience, excellent organizational skills, and the ability to independently manage court filings, deadlines, and complex legal documents in a fast-paced environment.

Key Responsibilities

• Prepare, revise, format, and proofread pleadings, motions, discovery documents, correspondence, and other legal materials.
• Handle electronic filings in state and federal courts, ensuring compliance with applicable court rules and procedures.
• Prepare and update Tables of Contents (TOC) and Tables of Authorities (TOA).
• Manage litigation calendars, track critical deadlines, and coordinate attorney schedules.
• Assemble exhibits and supporting materials for court filings, depositions, hearings, mediations, arbitrations, and trials.
• Maintain organized case files and assist with new client and matter openings.
• Coordinate meetings, appointments, travel arrangements, and other administrative needs.
• Provide administrative support to multiple attorneys while managing competing priorities and deadlines.
• Assist with presentations, attorney materials, and other special projects as needed.
• Collaborate with other legal support staff and provide overflow assistance when necessary.

Qualifications

• Minimum of 5 years of legal secretarial experience, preferably in litigation.
• Strong knowledge of litigation procedures, court rules, and state and federal e-filing requirements.
• Experience preparing, formatting, and proofreading complex legal documents, including TOCs and TOAs.
• Proficiency in Microsoft Office Suite, particularly Word, Outlook, Excel, and PowerPoint.
• Experience with legal document management systems; iManage or similar platforms preferred.
• Strong litigation calendaring, deadline management, and organizational skills.
• Ability to work independently, support multiple attorneys, and manage competing deadlines.
• Flexibility to work overtime as needed.